Your step-by-step product manual.

1. Getting started

1.1 Create your account

1. Open Beyle Lekka and choose the registration option.
2. Enter your name, email, password, and password confirmation, then select Continue. Alternatively, use Continue with Google.
3. For email registration, enter the six-digit code sent to your email and select Verify. If it does not arrive, wait for the resend countdown and select Resend code. Correct an incorrect email using the back action before requesting another code.
4. Choose the account type that describes your work: a business account or CA Pro for managing a CA practice.
5. Continue through setup and review your details before finishing.

If someone invited you to a company or CA firm, open their invitation first and follow the acceptance process instead of creating a duplicate workspace.

1.2 Set up your business

1. Select the business plan offered during setup.
2. Enter your business name and select Services, Trading, or Manufacturing.
3. Select the industry and Constitution of Business that apply to you.
4. Enter your state, PAN, GST registration status, and GSTIN where applicable.
5. Complete any additional fields for your entity, such as LLP, trust, or co-operative details.
6. Add your address, contact information, and bank accounts.
7. Set the Books Start Date and primary bank account.
8. Review the information and finish setup.

Result: You have a company workspace with the accounting setup appropriate to the information you supplied.

1.3 Prepare for your first transaction

1. Check the company name shown in the application header.
2. Review Settings > Company Profile and your bank details.
3. Add customers and suppliers in Masters.
4. If you sell or purchase stock, set up units, warehouses, and items in Inventory.
5. Enter or import opening balances if you are moving existing books into Beyle Lekka.
6. Record one transaction and verify it in Ledger before entering a large batch.

1.4 Sign in or reset your password

1. Sign in using the email or Google account associated with your workspace.
2. If you forgot an email/password login, select Forgot Password.
3. Follow the reset instructions sent to your email.
4. Set the new password and sign in again.

1.5 Recover an interrupted registration

1. Return to the registration or setup screen using the same account.
2. Check whether you need to finish email verification or business setup.
3. In the verification screen, enter or paste the requested code; use Resend if the code is expired or missing.
4. Use Back to correct the registration details when that action is offered.
5. Finish the remaining setup and check whether a workspace already exists before creating another.

1.6 Choose the right setup for your entity

1. Select the actual constitution of the business, not merely its trading activity.
2. Complete the conditional fields shown for that constitution.
3. For LLPs, review LLP identification and designated-partner details where requested.
4. For non-profits, review organisation type and the displayed FCRA, 12A/12AB, and 80G registration fields.
5. For co-operatives, review registration law, state, subtype, co-operative-bank status, and share-capital information.
6. Review the resulting reports and accounts after setup. These choices affect the entity-specific navigation and reporting labels.

2. Plans, subscriptions, and AI credits

2.1 Understand the plans

The plan selection screen shows the available monthly or yearly offerings, price, AI budget, company limit, and team limit. Use those displayed values when choosing: this guide does not promise a fixed price, trial duration, or quota.

Simple and Pro are display modes. They are separate from your paid plan. Switching to Pro does not purchase an upgrade or grant additional permissions.

2.2 Use Basic

1. Complete setup for your single business.
2. Open the workspace and use the accounting features available to your account.
3. Manage your subscription through Settings > Billing.
4. If you need colleagues to join, use the available upgrade to Plus or Max before inviting them.

2.3 Use Plus

1. Complete setup for your business.
2. Open Settings > Team.
3. Invite colleagues and choose their roles.
4. Use Settings > Permissions for additional delegated responsibilities.
5. Keep team membership within the limit shown in your subscription.

2.4 Use Max

1. Open My Companies.
2. Add each business as its own workspace.
3. Complete the company setup for each one.
4. Open the required company before posting entries or inviting its team.
5. Use the company dashboard or workspace switcher to move between businesses.

Each company's books are separate. Always check the active company before uploading, importing, or posting.

2.5 Use CA Pro

1. Set up your CA organisation.
2. Review the subscription available for the organisation.
3. Add or connect client workspaces.
4. Invite firm staff and assign them to the clients they should work on.
5. Open each client from the CA Portal to carry out permitted accounting or compliance work.

See CA Portal and firm management for the full workflow.

2.6 Start a subscription

1. Open Settings > Billing, or the billing area for your CA organisation.
2. Open the available plans.
3. Choose monthly or yearly billing from the options shown.
4. Compare the price, AI budget, and capacity limits.
5. Review the subscription summary and proceed through Razorpay checkout.
6. Wait for payment and mandate confirmation, then check the subscription status.

If a trial is shown, check its expiry in the application. A checkout in progress is not the same as an active subscription.

2.7 Upgrade your plan

1. Open Billing and select the upgrade action.
2. Choose an eligible higher plan.
3. Review the amount due, any unused subscription credit, and renewal details.
4. Select Confirm upgrade and complete payment.
5. Wait for the confirmed plan to appear before using its increased limits.

The current upgrade screen supports upgrades; it does not offer plan downgrades. It also instructs users changing between monthly and yearly billing to cancel renewal and subscribe to the new interval after the current period ends.

If an unpaid upgrade is still pending and you no longer want it, use Discard unpaid upgrade where displayed.

2.8 Manage renewal

1. Open Billing and review the current subscription and next renewal.
2. Select the cancellation or auto-pay cancellation action if you want renewal to stop.
3. Read the effective date and access information in the confirmation dialog.
4. Confirm and check the updated status.

Cancelling renewal and deleting your account are separate actions.

2.9 View AI usage and add credits

1. Open Settings > Usage to inspect usage for a selected date range.
2. Open Billing to check your AI budget or available credit balance.
3. If top-ups are offered, open the top-up dialog.
4. Choose a displayed amount or enter an allowed custom amount.
5. Complete checkout and wait for the confirmed balance update.

On desktop, a confirmed cloud payment may appear locally after sync finishes. Check billing status before attempting the same payment again.

2.10 Review billing history

1. Open Billing.
2. Select Payments, Topped-up, Granted, or Refunds.
3. Review the date, amount, status, and payment reference shown for the transaction.
4. Use these details when asking for help with a payment.

2.11 Recover a pending or abandoned checkout

1. Open Billing and refresh the subscription or payment status.
2. If checkout is pending, review the existing checkout message before starting another purchase.
3. Resume the offered checkout if you still want it, or use Discard checkout where displayed to abandon the unpaid attempt.
4. For an upgrade, use Discard unpaid upgrade when that is the action shown.
5. If payment has already been confirmed, wait for the resulting subscription or credit update rather than paying again.

2.12 Resolve an access or budget message

An added usage-credit balance does not itself upgrade the company or staff limit. For a shared workspace, the owner or firm administrator may need to handle billing.

2.13 Understand subscription status and scheduled changes

1. Open Billing and read the status, coverage dates, and any scheduled-change notice together.
2. Auto-pay off means renewal is disabled; use the displayed period end to determine the remaining coverage.
3. Past Due indicates a payment problem; review the payment action rather than assuming access has renewed.
4. If an existing scheduled change offers Keep current plan, review the target and date before using it.
5. Refresh after cancelling that schedule. Desktop may show a cloud-confirmed change while local details are still syncing.

2.14 Separate account billing from company settings

1. For a multi-company business, open the account-level settings to review the shared business plan and billing.
2. Open an individual company's settings to manage that company's profile, team, and documents.
3. For CA Pro, select the correct firm before opening its Billing or Usage tab.
4. Check the billing subject shown before paying or changing a plan.

3. Navigation and working modes

3.1 Find a feature

1. Open the sidebar; on smaller screens, use the menu button.
2. Select a feature such as AI Capture, Ledger, Bank Reco, or Reports.
3. Use Settings for company details, team, permissions, usage, account, and billing.
4. Check the company and access label in the header when moving between workspaces.

3.2 Switch between Simple and Pro

1. Locate the Simple / Pro control in the header.
2. Choose Simple for a shorter navigation menu and simpler report labels.
3. Choose Pro to access advanced navigation such as Chart of Accounts, Schedule III, Inventory, Historical Statements, Audit Log, and Learning, where permitted.

For example, Simple mode can label Trial Balance as Account Balances and Balance Sheet as What You Own & Owe.

3.3 Use Manual Mode

1. Choose the Manual Mode option available in your workspace.
2. Select the required voucher type from the manual navigation.
3. Enter the transaction using the form or supported keyboard shortcuts.
4. Open Registers or Manual Reports to inspect the results.

3.4 Understand accounting and compliance workspaces

Follow the tools available in the active workspace. A compliance workspace may not expose the transaction-entry navigation of a full accounting workspace.

4. Companies and workspaces

4.1 Add another company

Available to: Accounts permitted to create more companies, subject to plan limits.

1. Open My Companies or Add New Company.
2. Start the company setup.
3. Enter the new company's own business, tax, contact, and bank details.
4. Review and finish setup.
5. Open the new company and confirm its name before recording anything.

4.2 Switch companies

1. Open the workspace switcher or My Companies.
2. Select the company you want to work on.
3. Check its name in the header.
4. Confirm the report dates or transaction dates before continuing.

4.3 Accept a shared workspace

1. Open the invitation email or workspace join link supplied by an owner.
2. Sign in or complete the account creation requested by the invitation screen.
3. Review the workspace and offered role.
4. Accept the invitation.
5. Open the shared company from the workspace list.

4.4 Search, open, and manage companies from the dashboard

1. Open My Companies and use the available search or view-all control to find the workspace.
2. Review its role and status badge.
3. Select Open, the company card, or its available keyboard activation to enter it.
4. Use the card's staff or settings action to manage that specific company.
5. Refresh the list after accepting an invitation or changing membership.

4.5 Leave a shared company

1. Open My Companies and locate the shared workspace.
2. Select its Leave action if available.
3. Review the confirmation and any ownership restriction.
4. Confirm only if you intend to remove your own access.
5. Check that the workspace is no longer available to you. Leaving is different from deleting the company's books.

4.6 Update the shared business-account name

1. Open multi-company account settings.
2. Select the profile tab.
3. Edit Business Account Name and select Save Changes.
4. Check the account identity after saving. Individual company names are managed in each company's profile.

4.7 Delete one workspace

1. Open the intended company's Company Profile and locate its deletion section.
2. Start the workspace deletion dialog and identify the workspace as requested.
3. Complete the required identity verification.
4. Review the impact preview and every available preservation, transfer, or deletion choice.
5. Resolve required ownership or transfer conditions, export the records you need, and refresh the impact preview if asked.
6. Read whether this operation is immediate or has a restore window before confirming.
7. Check the result page. Do not assume account-level restoration can recover a workspace deleted immediately.

5. Dashboard

5.1 Review your business position

Where: Dashboard.

1. Select the period you want to review.
2. Inspect income and expenses, cash movement, and the profit-and-loss trend.
3. Review receivable and payable ageing to identify unpaid customer and supplier balances.
4. Check customer, vendor, spending, and expense breakdown cards.
5. Follow available task or quick-action links to work on the underlying records.

Cards depend on your data and workspace. A blank card can mean that no relevant transactions exist for the selected period.

5.2 Use AI insights

1. Open the dashboard's AI insight area where available.
2. Read the explanation for the selected business period.
3. Check significant figures against the corresponding report or ledger.
4. Use the insight to decide which records need attention.

6. AI Capture and voice entry

6.1 Record a transaction by typing

Where: AI Capture, using the AI prompt bar.

1. Describe the transaction, including its date, party, amount, payment method, and invoice reference when relevant.
2. Send the message.
3. Answer any questions about the party, item, account, invoice, or tax treatment.
4. Review the proposed document or voucher, including accounts, amounts, and taxes.
5. Correct any details before confirming.
6. Select Confirm & Save (or Save This in Simple mode), then verify the posted entry in Ledger.

Example: “Paid office electricity bill of Rs 2,400 from HDFC Bank on 4 October 2026.”

Result: The reviewed transaction is posted after confirmation. A preview is a draft, not proof that posting has completed.

6.2 Record a sale

1. Describe the customer, items or service, quantity, price, date, and payment terms.
2. Include the invoice reference and tax details you want applied.
3. Select the correct customer and items if the app asks you to choose.
4. Review the sales document, tax breakdown, and receivable or payment account.
5. Confirm and check the resulting document and ledger entry.

Example: “Create a credit sale to Sunrise Stores for 5 desk lamps at Rs 800 each, invoice SL-104, dated 4 October 2026.” Add the applicable tax information to your request.

6.3 Record a purchase or expense

1. Enter the supplier, bill date, bill number, and goods or expense purchased.
2. State whether it is unpaid, paid through a bank, or paid in cash.
3. Provide item quantities for stock purchases.
4. Review supplier matching, expense or inventory accounts, tax, and total.
5. Confirm the correct preview.

6.4 Record receipts, payments, and advances

1. Say whether money was received or paid.
2. Identify the party and cash or bank account.
3. Include the amount, date, and invoice being settled, if any.
4. State explicitly if the amount is a partial settlement or an advance.
5. Review the allocation and confirm.

Examples: “Received Rs 5,000 from Sunrise Stores into HDFC Bank against invoice SL-104” or “Paid an advance of Rs 3,000 to Kumar Supplies from HDFC Bank.”

6.5 Record sales or purchase returns

1. Describe the returned items, quantities, party, and original invoice number.
2. Select the original invoice when prompted.
3. Check that the return direction is correct: a customer return normally uses a credit note; a return to a supplier normally uses a debit note.
4. Review the amounts, taxes, and stock effect shown.
5. Confirm the return document.

6.6 Use voice input

1. Select Auto, English, Hindi, or Kannada from the input-language options as appropriate.
2. Select the microphone and allow microphone access if asked.
3. Speak the transaction clearly and stop recording.
4. Wait for transcription. Recognised speech is sent to the conversation automatically; you do not get a separate review-before-send step.
5. Check the recognised request and resulting draft, particularly names, dates, and amounts. Send corrections in the same conversation before confirming.
6. Continue through clarification, preview, and confirmation as with typed entry. Voice transcription does not itself confirm the voucher.

If recording or transcription fails, check microphone access and type the transaction instead. Check the conversation before repeating a spoken request that may already have been submitted.

6.7 Answer clarification questions

1. Read the specific question shown in the conversation.
2. Choose the matching account, item, or invoice from the offered options, or supply the missing detail.
3. Continue in the same conversation until the preview is ready.
4. Check the final preview after all clarifications have been applied.

6.8 Revisit a conversation

1. Open the chat-history control where available.
2. Select the relevant conversation.
3. Review its messages and generated previews.
4. Check the ledger or posting status before confirming an old preview again.

6.9 Start a new conversation or remove old chat history

1. Open chat history and search for a conversation if needed.
2. Use the new-session action to start a separate capture conversation.
3. Open an older conversation to inspect its content; load more history where offered.
4. Use the conversation's delete action only for history you intend to remove.
5. Check accounting records separately: deleting chat history is not a voucher-reversal workflow.

6.10 Correct a draft or regenerate an expired preview

1. Open the draft and use its editor or reply with the correction requested by the conversation.
2. Review the revised party, account, quantity, price, and date.
3. Generate a fresh preview after edits.
4. If the app reports that the preview expired, regenerate it rather than trying to confirm the old version.
5. Confirm the current preview once and verify the posted result.

6.11 Resolve a document-type mismatch

1. Read the mismatch dialog when the detected document type differs from your upload selection.
2. Compare the suggested type with the actual document.
3. Choose the suggested type or keep the selected type using the offered actions.
4. If the dialog offers manual entry and the document cannot be classified reliably, use that path.
5. Review the resulting extraction and accounting preview before saving.

6.12 Complete party information during capture

1. Open the party-completion form when capture requests missing details.
2. Check that it refers to the correct customer or supplier.
3. Enter the missing identification, address, or tax details requested.
4. Save and continue the transaction preview.
5. Check the resulting document uses the intended party information.

6.13 Use expense and asset upload choices

1. Open the prompt bar's upload menu.
2. Select the relevant document, expense, or asset choice offered there.
3. Choose the source file and wait for processing.
4. Review the detected intent and resolve any mismatch.
5. Confirm the accounting preview. For fixed assets, also review the separate asset/depreciation setup; do not assume uploading a purchase invoice completes every depreciation field.

7. Documents and document capture

7.1 Upload a bill or invoice

Where: The Upload document control in the AI prompt bar or the document-upload area offered by the application.

1. Select a clear bill or invoice in a file format accepted by the picker.
2. Wait for the upload and extraction to finish.
3. Review the extracted party, document type, date, number, line items, taxes, and total.
4. Answer any request for more detail.
5. Review the accounting preview and confirm only when it is correct.
6. Check that the result is Posted and verify it in Ledger.

Uploading a document and posting its accounting entry are separate steps.

7.2 Handle an unclear or duplicate document

1. Check whether the same invoice already exists in Documents or Ledger.
2. If the file is unreadable, use a clearer scan or an export from the source system.
3. Correct extraction details or answer the requested clarification.
4. If your upload screen offers re-extraction, use it only when you intentionally need a new extraction of the same source.
5. Check the existing posting before confirming another entry.

7.3 Browse and download documents

Where: Documents.

1. Open the document list.
2. Filter by the required type, such as purchase invoice, sales invoice, receipt, payment voucher, stock invoice, or journal.
3. Open the relevant record.
4. Use Download or Open in new tab where available.

7.4 Review and edit a generated document

1. Open the document preview or editor from the transaction workflow.
2. Check the company and party details, line items, document date, number, and totals.
3. Update editable fields offered by that screen.
4. Review the revised document and finish the save or confirmation action.
5. Download or print using the available document controls.

For a posted accounting correction, use the permitted voucher workflow and check its ledger effect; changing a document's appearance is not a substitute for correcting the books.

7.5 Choose a supported capture file and follow upload progress

1. In the general document picker, choose one of the offered formats: PDF, JPG/JPEG, PNG, HEIC, WebP, TIFF, GIF, BMP, TXT, or CSV.
2. Supply a readable document with the relevant pages and totals visible.
3. Watch the upload/progress panel and wait for processing to complete.
4. Read a failure message before retrying; an accepted extension does not guarantee the content can be extracted.
5. Review the extraction card, including the suggested document type, before continuing to the accounting preview.

7.6 Apply suggested defaults in a document or voucher editor

1. Inspect the suggested defaults displayed for the draft.
2. Apply a single suggestion when only that field is appropriate.
3. Use Apply All only after checking all suggestions.
4. Add or remove item lines if the editor offers those actions.
5. Generate the updated preview and confirm the current totals.

8. Manual vouchers

Where: Manual Mode, then the voucher type you need.

Before saving any voucher, confirm the company, date, accounts, amounts, and narration. Complete any preview or confirmation step shown by the form.

8.1 Sales voucher

Use this for a sale to a customer.

1. Open Sales.
2. Enter the date, customer, and invoice details.
3. Add the applicable goods or service lines, quantities, rates, and tax details.
4. Review totals and whether the amount is due from the customer or already settled.
5. Save and check the sales record.

8.2 Purchase voucher

Use this for a supplier bill.

1. Open Purchase.
2. Enter the supplier, bill number, and bill date.
3. Add purchase lines and select the appropriate accounts or stock items.
4. Review tax treatment and the amount payable.
5. Save and check the purchase record.

8.3 Payment voucher

Use this when money leaves cash or a bank account.

1. Open Payment and enter Payee and the voucher date.
2. Select Debit Account (Payee / Expense) for the supplier, expense, or other account being paid.
3. Select Credit Account (Bank / Cash) for the account paying the money. The two accounts must be different.
4. Enter a positive Amount and a clear Narration. For TDS, use the calculator described in Record and review TDS before previewing.
5. Select Preview (Ctrl+A) and inspect the accounting lines. Select Cancel Preview to return to editing if necessary.
6. Select Confirm (Ctrl+A) once the preview is correct. Wait for Payment voucher saved successfully, then verify the entry in Day Book or Ledger.

8.4 Receipt voucher

Use this when money enters cash or a bank account.

1. Open Receipt.
2. Enter the date and receiving cash or bank account.
3. Select the customer or other source of money.
4. Enter the amount and reference; allocate to outstanding invoices where offered.
5. Review and save.

8.5 Contra voucher

Use this for movement between your own cash and bank accounts.

1. Open Contra.
2. Select the source and destination accounts.
3. Enter the transfer date, amount, and reference.
4. Check the direction of the transfer.
5. Save and verify both account movements.

8.6 Journal voucher

Use this for adjustments that require direct debit and credit lines.

1. Open Journal.
2. Enter the date and a clear narration.
3. Add the accounts and debit or credit amount for each line.
4. Check that total debits equal total credits.
5. Review and save the journal.

8.7 Credit note

Use this for a reduction to a customer invoice, such as a sales return.

1. Open Credit Note.
2. Select the customer and original invoice where required.
3. Enter the returned items or adjustment amounts and reason.
4. Review taxes and the reduction to the customer's balance.
5. Save and check the linked records.

8.8 Debit note

Use this for a reduction to a supplier bill, such as a purchase return.

1. Open Debit Note.
2. Select the supplier and original bill where required.
3. Enter the returned items or adjustment amounts and reason.
4. Review taxes and the supplier balance adjustment.
5. Save and check the linked records.

8.9 Stock journal

Use this form for a stock transfer between two warehouses.

1. Open Stock Journal.
2. Enter the date, Source Warehouse, Destination Warehouse, and narration. Source and destination must be different.
3. Add at least one item with a positive quantity and review its rate and value.
4. Select Preview (Ctrl+A) and check the source, destination, item quantities, and accounting lines in the Preview Snapshot.
5. Select Confirm (Ctrl+A), wait for the saved result, and verify the movement in Inventory and the accounting entry in Ledger.

Use Inventory > Adjustments for a stock-count correction. For a transfer requiring separate dispatch and receipt stages, use Inventory > Transfers.

8.10 Allocate against outstanding invoices

1. Open the allocation control in a payment or receipt workflow where offered.
2. Select the invoice or bill being settled.
3. Enter the amount allocated to each document.
4. Check that the allocation agrees with the payment or receipt amount.
5. Confirm the allocation and finish saving the voucher.

8.11 Copy or reverse a voucher

1. Open the existing entry and choose the available copy or reverse action.
2. For a copy, update the date, reference, and amounts for the new transaction.
3. For a reversal, review the reversing lines and enter the requested reason or date.
4. Confirm and check the new entry in the ledger.

Copying creates another transaction. A reversal offsets an existing transaction and should be checked together with the original.

8.12 Use keyboard shortcuts

Use these in the supported Manual Mode screens. Open keyboard help to see what applies to your current form.

8.13 Calculate GST and apply it to trade-voucher lines

1. Enter the party, GSTIN, item descriptions, and HSN/SAC details in the trade voucher.
2. Review quantity, rate, discount, and GST percentage for each line.
3. Select Calculate GST.
4. Inspect the calculated tax breakdown.
5. Select Apply GST to apply the calculated GST to the lines if correct.
6. Recheck CGST, SGST, IGST, and the total before previewing and saving.

8.14 Review HSN/SAC suggestions

1. Focus the HSN/SAC field in a supported transaction form.
2. Search or enter the classification and inspect the offered suggestion.
3. Select or apply the classification relevant to that line.
4. Check the resulting tax information separately before posting.

8.15 Suggest and apply round-off

1. Finish the item and tax details in the trade voucher.
2. Select Suggest Round-off.
3. Review the suggested amount and final total.
4. Select Apply Round-off if the suggested amount agrees with the source invoice; verify the Round-off applied indicator.
5. Generate the final preview and save.

8.16 Save through preview and confirmation

1. Complete the voucher form and select Preview (Ctrl+A) on forms with this control.
2. Inspect the proposed accounting lines and warnings.
3. If changes are needed, use Cancel Preview, correct the form, and generate a new preview.
4. Select Confirm (Ctrl+A) for the checked preview and wait for the success message.
5. Verify the saved voucher in Day Book or Ledger. A successful preview alone is not a posted voucher. If confirmation fails or its result is uncertain, inspect the ledger before creating a replacement.

8.17 Print and inspect voucher provenance

1. Open the saved voucher or its detail from the ledger or Day Book.
2. Use the print action where provided and review the print template.
3. Open the provenance control to inspect source and linked information.
4. Check company, date, voucher number, and totals before printing or sharing.

9. Bulk entry, recurring vouchers, and registers

9.1 Enter transactions in bulk

Where: Manual Mode > Bulk Entry.

1. Open the bulk-entry grid.
2. Enter the required transaction details across the rows.
3. Complete the accounts, dates, narration, and debit or credit values required by the grid.
4. Review row-level validation messages and correct invalid entries.
5. Select Preview All, inspect the row results, and resolve any errors.
6. Select Confirm All when the rows are ready, then check the posted counts and resulting records in Registers or Ledger.

9.2 Create recurring voucher templates

Where: Manual Mode > Recurring.

1. Choose Create Recurring Template.
2. Enter a name and choose the voucher type.
3. Select the frequency and start date; set an end date if needed.
4. Add the narration and balanced account lines.
5. Save the template.
6. Use Generate Drafts for the next number of drafts or up to a chosen date.
7. Review generated drafts and any warnings before using their available posting actions.

Generating drafts is not confirmation that those transactions are posted. Edit or delete a template through its available controls when the recurring transaction changes.

9.3 Browse voucher registers

Where: Manual Mode > Registers.

1. Select the register you need.
2. Set the available date and search filters.
3. Open the required voucher to inspect its details.
4. Use permitted actions for further review or correction.

9.4 Use Manual Reports and Day Book

1. Open Manual Reports.
2. Select a report available for the workspace.
3. For a chronological transaction view, open Day Book.
4. Set the date range and review the listed vouchers.
5. Open an entry or use export controls where offered.

9.5 Recover partial bulk-entry results

1. Inspect the status of every bulk row: previewing, previewed, posting, posted, or an error.
2. Read the row's validation or confirmation error.
3. Check Ledger for uncertain results before retrying.
4. Correct failed rows and regenerate their previews.
5. Confirm the remaining valid work and reconcile the posted count with the source batch.

9.6 Confirm recurring drafts and recover a schedule warning

1. Generate recurring drafts for the intended dates.
2. Inspect each draft's due date, type, narration, and warnings.
3. Use Confirm All for the confirmable drafts when ready.
4. If the app says vouchers posted but the schedule was not advanced, do not generate and post those dates again.
5. Select Retry Advance in the warning to advance the recurring schedule, then check Next Due.
6. Verify the posted vouchers and schedule independently. Dismissing the warning does not itself repair the schedule.

9.7 Maintain a recurring template

1. Open the template's edit action.
2. Update its name, frequency, dates, narration, or account lines as required.
3. Save and review the next due date before generating again.
4. If the template is no longer required, use its delete action and confirmation.
5. Existing posted vouchers should be reviewed or corrected through the normal voucher workflow.

9.8 Understand the register and report shortcuts

The shortcut title does not mean the report has already been filtered to the correct company, dates, or tab.

10. Masters and opening balances

Masters are reusable records such as customers, suppliers, accounts, items, and tax rates.

10.1 Add a customer or supplier

Where: Masters > Party.

1. Start a new party record.
2. Enter the party's name and customer or supplier details requested by the form.
3. Complete GST, PAN, address, state, and contact fields as applicable.
4. Check for an existing record for the same party.
5. Save and select this record in future transactions.

10.2 Manage accounts

Where: Masters > Accounts or Chart of Accounts in Pro mode.

1. Search for the account before creating a new one.
2. Create or open the required account.
3. Complete its code, name, classification, and other required fields.
4. Review any reporting or Schedule III mapping available for the account.
5. Save and use the account in the relevant voucher.

10.3 Manage GST rates

Where: Masters > GST Rates.

1. Review the existing rate records.
2. Add or edit a record if your role permits it.
3. Enter the rate and any classification or effective-date details requested.
4. Save and check the rate selected in your next transaction.

10.4 Manage TDS payees

Where: Masters > TDS Payees.

1. Add or select the payee.
2. Enter PAN, payee name, entity type, address, phone, and email as applicable.
3. Review the payee identity. This master form records payee details; it does not expose a general TDS section/rate configuration form.
4. Save and review the payee's treatment when preparing a relevant payment or journal.

10.5 Manage saved defaults

Where: Masters > Defaults.

1. Open the saved defaults list.
2. Review the defaults relevant to the party or transaction you are working on.
3. Correct or remove an outdated default using the available controls.
4. Check the next suggested transaction before confirming it.

10.6 Enter ledger opening balances

Where: Masters > Opening Balance.

1. Choose the Financial year start from the available options.
2. Enter the existing account balances in the fields provided.
3. Review debit and credit totals and resolve any difference.
4. Select Save (Ctrl+A) when the displayed difference is zero.
5. Check Reports > Trial Balance for the same date.

If an import already created the opening balances, do not enter them a second time.

10.7 Create a master during voucher entry

1. Focus the relevant account or master-selection field.
2. Use its create action or Alt+C where supported.
3. Complete the new master form and save.
4. Select the new record and continue the voucher.

10.8 Set party payment terms and credit limits

1. Open the customer or supplier in Masters > Party.
2. Review Party Type, Payment Terms (days), and Credit Limit (INR).
3. Enter the intended values with the party's PAN, GSTIN, and contact information.
4. Save and check future transaction details. A saved credit limit should not be treated as proof that every workflow enforces a credit block.

10.9 Edit, deactivate, or delete master records

1. Search for the record, enabling Show inactive where available.
2. Use Edit to correct details without creating a duplicate master.
3. If removing a record, read whether the action is Deactivate or Delete and confirm the intended record.
4. If the system blocks removal because the record is in use or protected, retain it and correct its details through permitted actions.
5. Refresh and inspect its status. System accounts and global rates may be protected from editing or deletion.

10.10 Maintain detailed account classification

1. Open the account form.
2. Review Account Code, Account Name, Account Type, Normal Balance, and Parent Account.
3. Enter Rationale / Description so other users understand the account's purpose.
4. Complete the related-party or relationship fields if relevant and offered.
5. Save and inspect the account's entries or reporting mapping.

10.11 Maintain GST rate validity and cess

1. In GST Rates, use Include Global and Show Inactive to see the relevant records.
2. Open a company-specific rate; GLOBAL records are read-only in this screen.
3. Check HSN/SAC Prefix, Rate %, Cess %, and Cess per Unit (Paise).
4. Enter Effective From, Effective To, description, and active status as needed.
5. Save and review a transaction dated within the intended validity period.

10.12 Create, simulate, and remove a saved default

1. Open Masters > Defaults and choose Add Default.
2. Enter Context Type, Context Key, Field, Value, and Rationale.
3. Save and use the simulation control to inspect the effect on the example/context requested by the screen.
4. Review suggestions in a real draft before applying them.
5. Delete an obsolete default using its list action; avoid inventing context keys if you do not know which record they identify.

11. Ledger and account statements

11.1 Review posted entries

Where: Ledger.

1. Select the period and available filters.
2. Find the transaction by its date, account, narration, or reference.
3. Open the record to review its debit and credit lines.
4. Check its source or linked voucher where available.

11.2 Open an account statement

1. Open an account's statement from the ledger or account link.
2. Choose the period.
3. Review opening balance, movements, and closing balance.
4. Open individual transactions to investigate differences.
5. Use the statement's export or print actions where offered.

11.3 Review a voucher's source

1. Open the voucher details or provenance control where available.
2. Review whether the record originated from manual entry, capture, import, or another workflow.
3. Inspect the source reference and linked information.
4. Use Audit Log when you need the recorded change history.

11.4 Filter and navigate account statements

1. Open the statement and choose the date preset or custom period.
2. Apply the available filters and search text.
3. Expand a row to inspect transaction lines or open its source.
4. Use account links, breadcrumbs, or previous/next account controls to investigate related accounts.
5. Clear filters before concluding that a transaction is missing.

11.5 Export or print an account statement

1. Select the required account, dates, and filters.
2. Choose the statement's Excel, PDF, or print action.
3. Open the result and check the company, account, opening balance, movements, and closing balance.
4. Save or share the checked output.

12. Bank reconciliation

Bank reconciliation compares your bank statement with bank-account entries already in your books.

12.1 Import a bank statement

Where: Bank Reco.

1. Select the bank account to reconcile.
2. Set the From and To dates.
3. Select Choose CSV and choose the bank statement file. The current Bank Reco picker accepts CSV.
4. Select Import and wait for the imported-line count, duplicate notice, or error. This screen does not provide a column-mapping wizard.
5. Review the refreshed statement lines and totals for the selected bank and dates. If the import reports a duplicate, inspect the existing lines before uploading again. If it fails, correct the issue reported for the file before retrying.

Choose the matching bank ledger, not a different account with a similar name.

12.2 Understand reconciliation statuses

12.3 Run Auto-Match

1. Load the correct bank account and period.
2. Select Auto-Match.
3. Open Selected to review the proposals.
4. Compare amount, date, narration, and reference for each proposed pair.
5. Remove or correct unsuitable selections.
6. Open Batch Confirm, review the selected actions, and confirm.

Auto-Match selects suggestions for review; it does not by itself confirm every match.

12.4 Match a line manually

1. Find an unmatched bank line.
2. Use its matching or selection control to choose the corresponding ledger entry.
3. Check the amount, transaction direction, and reference.
4. Confirm the match using the action shown.
5. Verify that the line moves to Matched.

12.5 Create a missing book entry

1. Open a Bank Only line.
2. Choose the appropriate account and select Pass Entry.
3. Review the proposed voucher, including party, bank account, amounts, and taxes if relevant.
4. Edit the preview where supported.
5. Confirm the voucher and check its posting and reconciliation status.

Before creating an entry, look for an existing transaction with a different date or reference to avoid recording the same payment twice.

12.6 Investigate Ledger Only items

1. Open Ledger Only.
2. Compare each entry with the original voucher and bank statement.
3. Check whether the bank processed it outside the chosen date range.
4. Correct an erroneous book entry through the permitted accounting workflow, or reconcile it against the appropriate statement period.

12.7 Manage bank rules

Where: Masters > Bank Rules, or a rule suggestion in Bank Reco.

1. Review the proposed rule's description and target account.
2. Use Rule Simulation where offered to see affected lines.
3. Check that the rule does not include unrelated transactions.
4. Save or accept the rule.
5. Review future matches before confirmation, and edit or disable rules that no longer apply.

12.8 Finish the reconciliation review

1. Review Bank Only, Selected, and Ledger Only for the chosen period.
2. Confirm valid selections and investigate remaining differences.
3. Review excluded lines if any are present.
4. Check the matched summary against your statement and ledger.
5. Return to Period Close when the bank review is complete.

12.9 Upload a statement through AI Capture

1. Open the prompt bar's upload menu.
2. Select Bank Statement (Reconciliation).
3. Choose a supported statement file. This picker offers CSV, Excel, OFX, QIF, QFX, and PDF files; successful processing depends on the file's contents and the available import service.
4. Review the upload result and any instructions shown.
5. Open Bank Reco, select the correct account and period, and review the imported data before matching.

The prompt-bar statement uploader is a separate entry point from Bank Reco's CSV-only picker.

12.10 Request AI account suggestions for selected bank lines

1. Select the unresolved bank rows you want reviewed.
2. Select AI Suggest Selected.
3. Review each suggested account and any New account indicator.
4. Choose a different existing account or create the appropriate account where offered.
5. Preview and confirm the resulting voucher only after checking it. A suggestion is not a posting.

12.11 Edit and re-preview a proposed bank voucher

1. Open a bank line's voucher preview.
2. Where the Editable preview is available, correct the bank account, counterparty account, narration, or transaction date.
3. Select Re-preview to validate the changes.
4. Review the updated journal and resolve any account-creation prompt.
5. Confirm the current validated preview. An Unsaved changes message means the edits still need validation.

12.12 Create several missing vouchers together

1. Select the Bank Only rows that genuinely need new entries.
2. Select AI Pass Selected.
3. Review the generated preview queue and its proposed accounts.
4. Confirm only the valid selected previews.
5. Recheck the original bank rows afterward: a row whose proposal failed may not have entered the preview queue.
6. Investigate remaining rows individually before retrying the batch.

12.13 Ignore and restore a bank line

1. Inspect the line and decide why it should be excluded from the active reconciliation.
2. Select Ignore where offered.
3. Check the Excluded view to verify the result.
4. To bring it back into the workflow, open the excluded line and use Restore.
5. Reconcile the restored line normally. Ignoring does not create a matching accounting entry.

12.14 Review batch-confirm results

1. Open Batch Confirm and inspect the count, amounts, match type, source, and individual rows.
2. Remove unwanted selections or use Deselect All to start the selection again.
3. Confirm and review success and failure results.
4. Refresh the reconciliation view and investigate any rows still Selected or unmatched.
5. Check completed results before retrying failed or uncertain confirmations.

12.15 Create a bank rule from scratch

1. Open Masters > Bank Rules > Add Rule.
2. Enter Name, Pattern, and Pattern Type.
3. Choose the voucher type and supply the target ledger, party, and bank account identifiers requested.
4. Set priority and enabled status; review Auto-confirm eligible before enabling it.
5. Save, simulate, and inspect the affected lines before relying on the rule.

If the form requests an identifier, use the actual existing record identifier. For a simpler starting point, use Save as Rule from a correctly reviewed bank line.

12.16 Check rule conflicts, history, and lifecycle

1. Open Bank Rules and run the conflict-check action.
2. Inspect overlapping rules and their target accounts or priorities.
3. Edit the relevant rule and simulate again.
4. Open History to inspect recorded changes.
5. Disable a rule you want to retain but stop using, or use Delete and its confirmation to remove it.

13. Inventory and stock

Where: Inventory in Pro mode. Inventory navigation groups features under Masters, Transactions, Reports, and Settings.

13.1 Configure stock policies

1. Open Inventory > Configuration.
2. Review the valuation method options shown: FIFO, LIFO, or Weighted Average.
3. Select the method appropriate to the company's accounting setup while the setting is editable.
4. Choose the negative-stock policy: Allow, Warn, or Block.
5. Save and review any lock or restriction shown before changing an established policy.

13.2 Create units of measure

Where: Inventory > UOM.

1. Review existing units before adding another.
2. Create a unit such as pieces, kilograms, or litres using the fields provided.
3. Add supported unit conversions where required.
4. Check the conversion factor carefully and save.
5. Use the appropriate unit on each item.

13.3 Create warehouses

Where: Inventory > Warehouses.

1. Create a warehouse for a stock location.
2. Enter the required identifying and location details.
3. Save and open the warehouse detail.
4. Select that warehouse on relevant stock transactions.

13.4 Manage bins within a warehouse

1. Open the warehouse's detail and bin-management area.
2. Add bins for the locations you want to track.
3. Inspect stock in a bin using the available stock-view action.
4. Use the bin-transfer action when moving stock between bins.
5. Check source, destination, item, and quantity before confirming.

13.5 Create items

Where: Inventory > Items or Masters > Items.

1. Create a new item and enter its code and name.
2. Choose Stock, Raw Material, Finished Good, Work in Progress, or Consumable as applicable.
3. Select its unit of measure.
4. Choose whether to track stock levels and movements.
5. Enter minimum stock, reorder point, and maximum stock where required.
6. Save and open the item detail to review it.

13.6 Enter opening stock

Where: Inventory's opening-balance workflow.

1. Start the Opening Balance wizard.
2. Choose the required opening date and stock location details.
3. Enter or supply item quantities and values as requested by the wizard.
4. Review validation issues and the opening-stock totals.
5. Check the full opening-stock list, date, locations, quantities and values before submitting. The wizard warns that submitted opening balances cannot be modified.
6. Submit only the reviewed opening stock, then verify the stock position.

Coordinate stock opening values with ledger opening balances and imports so the same value is not posted twice.

13.7 Receive goods using a GRN

GRN means Goods Receipt Note.

1. Open Inventory > GRN and create a receipt.
2. Select the supplier, receiving warehouse, date, and related reference where offered.
3. Add items, rates, and quantities.
4. Check received, accepted, and rejected quantities.
5. Save the draft and review its detail.
6. Confirm the receipt when correct, then check the stock movement.

13.8 Dispatch goods using a challan

1. Open Inventory > Challans and create a delivery challan.
2. Select the party, dispatch location, date, and applicable invoice reference.
3. Add the items and quantities being dispatched.
4. Review and complete the confirmation action shown.
5. Check the challan status and stock movement.

A goods-movement document and an invoice serve different purposes. Review their linkage before separately posting the same stock movement.

13.9 Transfer stock between warehouses

1. Open Inventory > Transfers and create a transfer.
2. Select source and destination warehouses.
3. Add the items and quantities requested.
4. Save and use the dispatch action when the goods leave the source.
5. At receipt, record the quantities actually received.
6. Enter variance reasons if received quantities differ from dispatched quantities.
7. Confirm receipt and verify both warehouse positions.

13.10 Record a sales return in Inventory

1. Open Inventory > Returns and choose the sales-return workflow.
2. Select the customer and original invoice where requested.
3. Enter the returned items, quantities, and receiving location.
4. Review the stock and linked accounting details.
5. Complete the confirmation action and inspect the return detail.

13.11 Record a purchase return in Inventory

1. Open Inventory > Returns and choose the purchase-return workflow.
2. Select the supplier and original bill where requested.
3. Enter the items, quantities, and dispatch location.
4. Review the stock and linked accounting details.
5. Complete the confirmation action and inspect the return detail.

When a credit or debit note already records the same return, check the linkage before creating another return record.

13.12 Create adjustment reasons

Where: Inventory > Adj. Reasons or the reason list in Configuration.

1. Add or edit a reason for a stock adjustment.
2. Enter its code, name, description, and adjustment type.
3. Select an account if the form requests one.
4. Set approval requirements and thresholds where applicable.
5. Save the reason for use on adjustments.

13.13 Record stock adjustments

1. Open Inventory > Adjustments.
2. Create an adjustment for the item and warehouse concerned.
3. Enter the quantity adjustment and select a reason.
4. Review the effect on stock and value.
5. Submit the adjustment.
6. If approval is required, have an authorised user review it in the pending-adjustment area before treating it as final.

Use this workflow for supported physical-count differences, damage, shortages, or other stock corrections.

13.14 Review batches and expiry

Where: Inventory > Batches.

1. Find the batch or filter the batch list.
2. Open its detail to review item, quantity, location, and available date information.
3. Use the correct batch when a stock transaction asks for one.
4. Review expiry information before choosing stock for dispatch.

13.15 Review serial numbers

Where: Inventory > Serials.

1. Search for the serial number or related item.
2. Open its detail and inspect status and movement information.
3. Supply serial numbers when the stock transaction requests them.
4. Check that the selected serials correspond to the physical units being received, dispatched, or returned.

13.16 Create a Bill of Materials

Where: Inventory > BOM.

1. Create a BOM for the finished item.
2. Add the component items and quantities required.
3. Complete the remaining production details requested by the form.
4. Save and review the draft BOM detail.
5. Activate the checked BOM before selecting it for a production order.

13.17 Run a production order

1. Open Inventory > Production and create an order.
2. Select the finished good, BOM, and planned quantity.
3. Review material availability and shortages.
4. Release the draft order, then select Start Production for the released order.
5. Record the materials actually issued.
6. Use the finished-goods receipt action to record good output and scrap quantities.
7. Review progress, receipts, and planned versus actual cost.
8. Complete the order using the action permitted by its current status.

13.18 Review stock position

Where: Inventory > Position.

1. Select the available item, warehouse, or other filters.
2. Review quantities for the selected scope.
3. Investigate unexpected balances through the item and transaction details.
4. Use the results to plan replenishment and resolve stock differences.

13.19 Review ABC/XYZ analysis

Where: Inventory > ABC/XYZ.

1. Set the report options offered on the page.
2. Generate or refresh the analysis.
3. Review the classifications and the measures used by the report.
4. Use the results to prioritise which items need closer stock review.

13.20 Review inventory analytics

Where: Inventory > Analytics.

1. Set the available filters or period.
2. Review turnover, ageing, and other measures shown.
3. Investigate slow-moving or unusual items in their detail views.
4. Compare the findings with current stock position before making stock decisions.

13.21 Stock Valuation page availability

The dedicated Inventory > Valuation route currently displays a placeholder. It does not yet provide a complete valuation-report workflow. Use the available stock information and Period Close > Closing Stock workflow for their supported purposes.

13.22 Create and update batches

1. Open Inventory > Batches and choose Create Batch.
2. Select the item and enter the batch number.
3. Add manufacturing and expiry dates where relevant.
4. Complete supplier reference, cost, initial quantity, and other fields offered by the form.
5. Save and inspect the batch detail.
6. Use the permitted edit or status action when batch information changes, recording a reason where requested.

Use the Expiring Soon (30 days) filter to review upcoming expiry dates. Check existing quantities before entering an initial quantity for stock already recorded elsewhere.

13.23 Add serial numbers

1. Open Inventory > Serials and choose Add Serial Number(s).
2. Select the relevant item and location information.
3. Choose the available single-entry, bulk-entry, or auto-generation method.
4. For bulk entry, enter serial numbers one per line or comma-separated; for generation, review the count and prefix.
5. Complete purchase and warranty details where applicable.
6. Save and check the generated or entered serial records.

13.24 Reserve and release a serial number

1. Open the available serial's detail.
2. Select Reserve if offered for its current status.
3. Enter the requested reason and confirm.
4. Check that the status becomes Reserved.
5. When the reservation is no longer needed, use the release action and verify its updated status.

13.25 Review serial status and warranty

1. Open Inventory > Serials.
2. Filter by status or Warranty Expiring (30 days).
3. Open the serial and review its history and warranty information.
4. Use only the appropriate status action offered for that serial, such as recording a sale, return, or warranty repair.
5. Enter the requested date, reference, or notes and verify the new status.

13.26 Edit and deactivate an item or warehouse

1. Open the item or warehouse list and search for the record.
2. Use Edit to change the permitted fields.
3. Save and review the details and current stock position.
4. Use the available deactivate/delete action only after reading its confirmation and any stock or reference restrictions.
5. Use Show Inactive to locate retained inactive records.

For warehouses, Set as Default changes the default location choice; it does not transfer existing stock.

13.27 Seed units and test conversions

1. Open UOM and use the seed/default-unit action if the list needs the built-in units.
2. Review the resulting units before adding more.
3. Open the conversion-management area and add the source unit, destination unit, and factor requested.
4. Use its test-conversion control with a known quantity.
5. Verify the result before using the conversion in transactions; edit or delete an incorrect conversion through the available actions.

13.28 Enable bin tracking and maintain bin capacity

1. Open the warehouse detail and review its bin-tracking control.
2. Enable tracking only after checking the warehouse's existing stock and any restrictions shown.
3. Create or edit a bin with its code, name, aisle, rack, shelf, level, and bin type.
4. Enter maximum weight and volume where relevant.
5. Save and check the bin list. Delete or deactivate a bin only through the permitted action after resolving any stock restrictions.

13.29 Inspect stock movement history

1. Open an item, warehouse, batch, or serial detail.
2. Expand its stock, movement, cost, or related-record panels.
3. Check dates, direction, location, quantities, and source references.
4. Open the source document where a link is available.
5. Correct the source workflow instead of adding an unexplained stock adjustment.

13.30 Edit, cancel, or delete a GRN

1. Open the receipt detail and check its status.
2. While Draft, use Edit to correct it or Delete to remove an unneeded draft.
3. Use Confirm only after checking accepted quantities and value.
4. For a confirmed receipt, use the offered cancellation action and read its stock-reversal confirmation.
5. Verify the final status and stock movement after any cancellation; resolve a blocked reversal through the original records before retrying.

13.31 Dispatch, deliver, or cancel a challan

1. Create or edit the Draft challan with customer, warehouse, order/invoice reference, and shipping details.
2. Check Shipping Address, Transport Mode, and Vehicle Number if required.
3. Select Dispatch when goods leave the warehouse.
4. After delivery, use the delivery action to update the dispatched challan.
5. If cancelling, read the reversal message and confirm the intended document.
6. Delete only an eligible draft through the offered delete action; verify stock after cancellation of a dispatched document.

13.32 Receive a transfer with a variance or cancel it

1. Open a dispatched/in-transit transfer and choose its receive action.
2. Enter the actual quantity received for each line.
3. Review the automatically shown variance and supply its reason.
4. Confirm receipt and inspect the transfer status and linked accounting entries.
5. If cancellation is needed and offered, enter the required Cancellation Reason and review the result.
6. Use Edit or Delete only for eligible drafts. Check the displayed actions for a partial transfer rather than assuming another receipt is always allowed.

13.33 Inspect and accept a customer return

1. Open the Sales Return detail and select Inspect when available.
2. Enter accepted and rejected quantities for each returned item, plus inspection notes.
3. Ensure quantities are non-negative and do not exceed the returned quantity.
4. Submit the inspection and inspect the recorded result.
5. Select Accept if the return should proceed; its confirmation states that accepted items will be added to inventory.
6. Review the stock movement and linked credit note.

13.34 Reject or cancel a customer return

1. Open the Sales Return detail.
2. To reject it, use Reject and enter the required reason; the screen states that no items will be added to inventory.
3. To cancel an eligible return, use Cancel and enter the required cancellation reason.
4. Review the cancellation's reversal effect on any existing stock movements.
5. Check the final status and related accounting records. Use Delete only when that action is offered for the record.

13.35 Confirm or cancel a supplier return and download notes

1. Open the Purchase Return detail and edit any permitted draft fields.
2. Review quantities, supplier, and linked purchase reference.
3. Confirm the correct return.
4. If cancellation is required, use its cancellation action and review the reversal result.
5. Use Download Debit Note when the linked note is available.
6. For customer returns, use the corresponding Download Credit Note action in Sales Return detail.

13.36 Approve or reject stock adjustments

1. Open the pending-adjustment list in the adjustment workflow.
2. Review the item, reason, quantity, rate, value, and notes.
3. Choose Approve only for the verified adjustment.
4. Choose Reject and complete the requested rejection explanation if it should not proceed.
5. Refresh the list and stock position to confirm the effect.

13.37 Seed and maintain adjustment reasons

1. Open Adj. Reasons and use the default-reason action if you need the built-in set.
2. Inspect each reason's direction/type, account, approval requirement, and threshold.
3. Edit a custom reason to match the intended approval process.
4. Deactivate an obsolete reason where allowed; use Show Inactive to review it later.
5. Treat system reasons according to their available controls; do not assume they can be deleted.

13.38 Activate, version, and retire a BOM

1. Open a Draft BOM and add at least one component.
2. Review component quantities and save.
3. Select Activate to make it available for production orders.
4. To change an established BOM, select New Version to create a draft copy, edit that copy, then activate the reviewed version.
5. Use the obsolete action on an Active BOM when it should no longer be selected for new orders.
6. Edit or delete Draft BOMs only; inspect the selected version on each production order.

13.39 Issue materials and receive finished goods

1. Open the appropriate released or in-progress production order and inspect material availability.
2. Select Issue Materials and choose the material line.
3. Enter Quantity to Issue, location details requested, and notes.
4. Confirm and inspect issued/remaining quantities.
5. Open the finished-goods receipt dialog and enter good output and scrap quantities plus the requested receipt details.
6. Save and inspect the receipt list and actual-cost summary.

13.40 Complete or cancel production

1. Review the order's progress, material quantities, finished-goods receipts, and costs.
2. Complete an In Progress order only after finished goods have been received; the screen blocks completion with no output.
3. If cancellation is required before completion, use Cancel and enter a reason.
4. If cancellation is blocked because materials remain issued, follow the instruction to return them to stores. If your screens offer no return action, ask an authorised operator to resolve the issued-material balance through the supported workflow.
5. Check the final order and stock status. Completed or cancelled orders cannot simply be cancelled again.

13.41 Quarantine, recall, expire, or release a batch

1. Open Batches and find the batch by item, number, or status.
2. Select the permitted Quarantine, Recall, Mark Expired, or Release action.
3. Enter the reason requested and confirm.
4. Review the new status and related stock before subsequent dispatch.
5. Use Release only where offered for the batch's current status; changing status does not itself document a physical return or disposal.

13.42 Use each inventory analytics report

For each tab, inspect the table and export its own CSV if required. Dates and filters belong to the selected analysis.

13.43 Drill into ABC/XYZ classifications

1. Open ABC/XYZ and set dates, warehouse, and minimum periods.
2. Refresh the analysis.
3. Select an AX-through-CZ matrix cell to filter its items.
4. Search or sort the filtered list and inspect the underlying values.
5. Clear the cell selection to return to the broader list; use the CSV action for the selected results.

14. Reports

Where: Reports. Select Pro mode if an advanced report tab is not visible.

14.1 Trial Balance or Account Balances

1. Open Trial Balance; Simple mode may show Account Balances.
2. Set the As of date.
3. Refresh the report.
4. Review debit and credit balances and any difference.
5. Open account details or use available export actions to investigate further.

14.2 Profit and Loss

1. Select P&L.
2. Set From and To dates.
3. Review revenue, expenses, and the resulting profit or loss.
4. Use the display-unit control where available.
5. Enable Compare with Prior Year and select the prior period when needed.
6. Review or export using the actions on the report.

14.3 Balance Sheet

1. Select Balance Sheet; Simple mode may show What You Own & Owe.
2. Choose the As of date.
3. Review assets, liabilities, and equity or funds.
4. Check the reported difference or Tally OK status where shown.
5. Set a prior comparison date if required.
6. Investigate unexplained differences before using the report as final.

14.4 Compare legacy balances with TB Diff

1. Open Reports > TB Diff in Pro mode.
2. Select or import the legacy trial-balance snapshot using the controls shown.
3. Check its source, label, currency, and as-of date.
4. Run the comparison.
5. Review Mismatch, Missing in Beyle, and Missing in Legacy rows.
6. Correct account matching or underlying data and compare again.

14.5 Income and Expenditure

Available to: Applicable non-profit and co-operative workspaces.

1. Open Reports > I&E or the Income & Expenditure navigation item.
2. Select the reporting period.
3. Review income, expenditure, and surplus or deficit.
4. Inspect account classifications and comparative information where offered.
5. Export through the available controls.

14.6 Receipts and Payments

Available to: Applicable trust and non-profit workspaces.

1. Open R&P or Receipts & Payments where shown.
2. Choose the reporting period.
3. Review opening cash/bank amounts, receipts, payments, and closing amounts.
4. Compare the balances with the relevant account statements.

14.7 LLP reporting

1. Open the LLP workspace and go to Reports.
2. Select P&L (LLP) or Solvency (Form 8) as required.
3. Set the period or as-of date.
4. Review the report and classifications before exporting.

14.8 Co-operative appropriation and compliance

1. Open Appropriation Statement for the co-operative workspace.
2. Select the relevant period and review the allocations shown.
3. Use the co-operative section in Period Close for applicable fund and appropriation inputs.
4. Open Compliance Checks, review findings, and correct the relevant setup or records.

14.9 Non-profit compliance checks

1. Open Compliance Checks in the applicable non-profit workspace.
2. Review the checks relevant to its entity and registration settings.
3. Inspect highlighted issues and update the appropriate records.
4. Refresh the checks after changes.

14.10 Export report types that are not standalone tabs

1. Open Import / Export > Export.
2. Set the period and expand the available report groups.
3. Select the required report from the catalogue below when offered for your workspace.
4. Preview its row count and download.
5. Inspect the resulting file's dates, balances, and grouping before using it.

The export catalogue and generated output are the authority for availability; a Manual Reports shortcut is not proof of a dedicated report tab.

14.11 Use comparative statements and display units

1. Open P&L or Balance Sheet and select the current period.
2. Enable the prior-year comparison and set the prior dates.
3. In a compliance workspace, verify that an appropriate prior source is bound to the reporting context.
4. Choose the display unit offered by the report.
5. Compare like periods and units, then export the report with those settings.

14.12 Inspect Schedule III notes and sign-off from reports

1. Open the report's notes or audit-trail panel where offered.
2. Expand a note to inspect its current content and available versions.
3. Use the generation action for supported notes, then review the generated content and figures.
4. In the sign-off area, choose the correct report type and add sign-off notes.
5. Sign off using the permitted action; revoke only through the explicit revoke control when further review is required.

Report sign-off, finalising a report context, locking an accounting period, and vouching sign-off are distinct actions.

15. GST and TDS workflows

These instructions explain the application's recordkeeping and review screens. A report export or accounting posting does not itself establish that a return was submitted or a government payment completed.

15.1 Prepare GSTR-1 information

1. Open Reports > GSTR in Pro mode.
2. Select GSTR-1 and the tax period.
3. Review the sales and tax information displayed.
4. Correct missing party identifiers, classifications, or transaction details through their source records.
5. Refresh and use the available export controls. Current GSTR-1 JSON and Excel exports are drafts, not for filing. Documents Issued (Table 13) is not yet supported; have your accountant prepare and validate the complete return separately.

15.2 Prepare GSTR-3B information

1. Open Reports > GSTR.
2. Select GSTR-3B and the tax period.
3. Review outward-tax and input-credit figures shown.
4. Investigate differences against source transactions and ledger balances.
5. Refresh and export using the available controls.

15.3 Resolve pending GST review

Where: Settings > Company Profile > Pending GST review.

1. Save any changes to the company's registration details first.
2. Select Refresh review, then Review holding entries if a net pending balance needs allocation.
3. Review the holding movements, blockers, and account balances.
4. Enter the posting date and reconciliation evidence reference.
5. Allocate reviewed amounts from source entries to the appropriate treatment and destination account, completing the evidence fields and review confirmations requested.
6. Preview the reclassification and approve only after checking it.
7. Refresh the ledger and GST reports. If desktop approval is unavailable, follow the instruction to sync devices and approve in Company Profile on the web app.

This workflow records a reviewed reclassification in the books; it does not automatically claim credit or file a return.

15.4 Post a GST settlement

Where: GST Settlement, available through the relevant GST workflow.

1. Review Current position.
2. Enter Period from and Period to.
3. Generate the settlement proposal using the page action.
4. Review How the credit is applied, credit carried forward, and the proposed journal.
5. Confirm the settlement posting when correct.
6. Check the updated position, including any amount shown as settled but awaiting payment.

A settlement journal and the subsequent cash payment are separate accounting events.

15.5 Record and review TDS

1. Add the payee and PAN in Masters > TDS Payees.
2. Open Manual Mode > Payment and enter the voucher date, gross amount, debit account, and paying bank/cash account.
3. Enable Calculate and track TDS for this payment. Select TDS payee, Payment category, and the category-specific details displayed. Enter Earlier credit date (if any) where applicable and select Valid PAN available.
4. Enter Amount subject to TDS before threshold and select TDS payable account. Complete the opening-history amounts and confirmations requested, including eligible payments outside Lekka before tracking began. Enter zero where there is no earlier amount; do not count an amount again if already tracked at accrual.
5. Select Calculate and apply TDS. Review the previous and current aggregate, threshold, TDS now, net payment, and any error. For rent, select Rental month and confirm the voucher covers that month or part of it.
6. Select Preview (Ctrl+A) and review the gross debit, net bank/cash credit, and TDS payable credit. If you change the date, amount, or TDS facts, calculate and apply TDS again before previewing.
7. Select Confirm (Ctrl+A) only after checking the preview, then inspect the saved voucher and TDS ledger. Calculation alone does not post the voucher or save the opening history.
8. Record an actual TDS deposit through the appropriate payment or journal workflow and verify the liability movement separately.

The payment calculator offers contract work, professional/technical services, commission/brokerage, rent, and interest. Its scope confirmation is for resident payments where the payer must deduct and no exemption or lower/nil certificate applies. The screen excludes bundled multi-month rent and rent relating to another tax year; use a separately reviewed calculation for those cases. These are instructions for the implemented calculator, not a determination of a transaction's tax treatment.

15.6 Export supporting GST and TDS reports

1. Open Import / Export > Export > GST.
2. Set the reporting dates and select the relevant available section.
3. Preview and download the chosen reports.
4. Compare them with source vouchers and the associated tax ledgers.

Review exported files through your return-preparation process; downloading them is not filing a return.

15.7 Maintain registration status before GST review

1. Open Company Profile and review the saved registration status and scheme.
2. Update GSTIN and related effective-date or registration fields offered by the form.
3. Save before refreshing Pending GST review.
4. Review the resulting treatment choices and blockers.
5. Complete a reviewed reclassification only after reconciling the holding balances; merely changing profile details does not automatically claim credit.

16. Period close and fixed assets

16.1 Run the close checklist

Where: Period Close.

1. Select the Period end.
2. Run or refresh the checklist.
3. Review every PASS, WARN, FAIL, and SKIP result.
4. Open the relevant records to resolve failed checks and investigate warnings.
5. Refresh the checklist after corrections.
6. Complete closing actions only after reviewing the remaining findings.

16.2 Post an adjustment journal

1. Open the adjustment-journal tool inside Period Close.
2. Enter the adjustment date and narration.
3. Add balanced debit and credit lines.
4. Review and confirm the adjustment.
5. Refresh the close checklist and affected reports.

16.3 Add a fixed asset

Where: The depreciation tool inside Period Close.

1. Open the asset-addition form.
2. Enter Asset name, category if needed, purchase date, and put-to-use date.
3. Enter cost and salvage value.
4. Select the method and complete useful life or annual rate as applicable.
5. Add notes and save the asset record.

16.4 Calculate and post depreciation

1. Open the depreciation tool.
2. Select the period start and end.
3. Generate the depreciation preview.
4. Review the assets included, skipped assets, and proposed amounts.
5. Use the posting action when satisfied.
6. Verify the journal and refresh financial reports.

16.5 Review closing stock

1. Open the Closing Stock tool in Period Close.
2. Check the date and stock information shown.
3. Review the proposed closing-stock adjustment or valuation information provided by the tool.
4. Complete the available confirmation action if an adjustment is required.
5. Refresh the closing reports.

16.6 Save close notes and summaries

1. Open the close-notes area for the selected period.
2. Enter the review notes, unresolved items, and explanations.
3. Use the CA or Founder view where applicable.
4. Save and check that the unsaved-changes indicator clears.
5. Use the close-summary assistant where available, reviewing its text before relying on it.

16.7 Soft-close or lock a period

1. Complete the checklist and required adjustments.
2. Review the current period state.
3. Select the permitted soft-close or lock action.
4. Read the confirmation carefully, including any year-end lock information.
5. Confirm and check the updated period state.

Locking restricts changes to the period. Do not assume a hard lock can be undone; the permissions screen describes it as irreversible.

16.8 Understand what each period state allows

1. Select the period-end chip or enter the date.
2. Read the state and the Soft Close <= date or lock scope shown on the page.
3. Remember that closing covers dates through the selected end date, not just the currently visible rows.
4. Resolve a blocked normal posting in the correct period and permitted workflow; do not change the transaction date merely to evade a lock.

16.9 Perform a physical stock count at close

1. Open Closing Stock > Stock Positions & Physical Count for the close date.
2. Enter the actual counted quantity for every item included in the count.
3. Use the variance-calculation action.
4. Review differences and their calculated cost before applying an adjustment.
5. Confirm the adjustment if correct and reload stock positions.
6. Generate the closing-stock journal preview, review the lines, and post using the offered action.
7. Check Journal Posted and refresh the close checklist.

Check all count fields before calculation: an empty count must not accidentally stand in for an uncounted item.

16.10 Post co-operative year-end appropriation

1. Select the financial-year-end date in the co-operative workspace's Period Close.
2. Review the appropriation section and enter the applicable reserve, education, unforeseen reserve, dividend, and patronage-bonus percentages offered by the form.
3. Generate the preview and inspect every allocation and journal line.
4. Post the reviewed appropriation through the displayed action.
5. Refresh the Appropriation Statement and close checklist.

16.11 Post non-profit year-end allocations

1. Open the applicable non-profit year-end section in Period Close.
2. Add the required allocation rows.
3. Choose the allocation type, destination account, amount, and FCRA indicator where applicable.
4. Generate the preview and inspect the proposed treatment.
5. Post the reviewed year-end entry and refresh the entity's reports.

16.12 Download the close pack

1. Select the intended period end and refresh the checklist.
2. Save review notes and complete the required review of reports and adjustments.
3. Select the close-pack download action.
4. Open the downloaded result and verify its company, period, and included records.
5. Keep it with the other records for that close.

16.13 Handle a failed checklist or force-lock option

1. Open each FAIL and investigate its linked action or underlying records.
2. Correct the issue and rerun the checklist.
3. If an authorised account sees Force Lock or Force Year Lock, read that it overrides checklist failure; it does not fix the failed checks.
4. Use that exceptional action only after the responsible reviewer has decided to proceed and recorded the unresolved issues.
5. Verify the final lock status and retain the close notes.

16.14 Maintain saved close notes

1. Load notes for the selected period and choose the CA or Founder style.
2. Edit and save them, checking the saved timestamp.
3. Use Copy to copy the notes for sharing through your own process.
4. Use Clear only when you intend to clear the editor; check and complete Save if you intend that change to become the saved notes.

17. Import, export, and Tally

Direct, automated fetching from another accounting app currently supports Tally only. Connect to running Tally through Tally Direct. For other tools, export files from the source app, then manually upload each supported file through Import / Export > Import. A file source profile does not establish a direct connection.

17.1 Import accounting data from a file

Where: Import / Export > Import.

1. Export the records from the source tool in a supported layout. Select Choose File, select the exported file, then select Upload.
2. For a ZIP, choose the intended member under Select file to import; uploading the archive does not commit every file in it.
3. Check Format against the actual file contents, change it if needed, then select Confirm.
4. In the batch details, choose Source: Tally, Busy, Zoho, or Manual / Other. These are file-source labels, not direct app connections. Set Period start, Period end, and Delta import as appropriate, then select Save Metadata.
5. Select Preview. Inspect Pairs, Lines, Estimated duplicates, Unique accounts in file, rejected rows, and any unknown accounts.
6. Resolve reported source or mapping issues. For a ledger-masters import, review the opening-balance choice and date before committing.
7. Select Commit Ledgers for a masters profile or Commit & Post for transaction data. Preview alone does not post entries.
8. Review created/matched ledger counts or inserted/skipped/error counts and any Needs Review items. Verify balances in Ledger and Reports, then repeat the upload, preview and commit for each remaining exported file.

17.2 Review import errors and mapping issues

1. Open the import diagnostic, mapping report, or Needs Review area shown by the workflow.
2. Inspect rejected rows and unresolved account mappings.
3. Correct the source data or choose the appropriate mapping.
4. Retry the relevant operation offered by the screen.
5. Check completed and rejected counts before considering the import finished.

17.3 Create opening balances during import

1. Preview the ledger-balance import.
2. If required, select Create opening balance journal entries from ledger balances.
3. Set the As of date.
4. Review and confirm the import.
5. Verify the opening trial balance and ensure those balances were not already entered manually.

17.4 Import directly from Tally

Where: In the Beyle Lekka desktop app, open Import / Export > Tally Direct. The browser displays a desktop-only notice for this connection.

1. Open Tally with the company you want to import and keep it running with its connection available. Select the destination company in Beyle Lekka.
2. Confirm Host and Port. The defaults are localhost and 9000; use the actual Tally connection settings if different. Enter Company Name (optional) when needed; leaving it empty allows detection.
3. Select Test Connection and verify that Connected: names the intended source company before importing.
4. Set From Date and To Date for the transaction period.
5. Select Import from Tally. This single workflow fetches accounts, opening balances, stock and detailed vouchers automatically; you do not export and upload separate files for this connection. Opening balances use Tally's books-start date.
6. Monitor Import Progress, including the month results, then inspect Import Results.
7. If the result says Accounting entries imported; invoice and tax details need review, select View affected vouchers and review each batch. The accounting entries are already imported; do not post them again. Invoice registers and GST/TDS reports may remain incomplete for those affected vouchers until resolved.
8. Compare the imported balances and stock with Tally. Existing imports are checked for duplicates, but changed or cancelled vouchers require review; vouchers missing from the source are not automatically deleted.

17.5 View historical statements

Where: Historical Statements in Pro mode.

1. Open the page after a supported historical import.
2. Filter by Balance Sheet, Profit & Loss, or combined BS+PL.
3. Open the required statement.
4. Review its period, lines, and validation information.

Historical statement imports are identified separately from live accounting entries. Do not assume an imported statement created every underlying voucher.

17.6 Import a Balance Sheet for mapping

When enabled: Import / Export > Balance Sheet, or the Balance Sheet tab in Compliance Entry.

1. Open the enabled Balance Sheet import workflow and choose the input type that matches your source.
2. In Import / Export > Balance Sheet, select Choose File and choose a CSV or XLSX file. Complete the source-sheet selection if requested. For a pre-mapped template, use Download Schedule III BS Template and retain its required line IDs and columns.
3. Set As Of to the Balance Sheet date. Fill the optional Source and Label so reviewers can identify the statement.
4. Select Import Balance Sheet. Review the resulting snapshot date, detected type, validation and any Balance Mismatch result; resolve mapping or interpretation issues before relying on the report.
5. Continue to the associated report context and review the report totals. This statement-import workflow is separate from importing detailed transaction vouchers.

This workflow may be hidden. Its availability is separate from viewing historical Balance Sheets imported through Tally.

17.7 Export accounting data

Where: Import / Export > Export.

1. Review the groups of data available to export.
2. Set the date range.
3. Select the required sections and check their displayed formats.
4. Preview the export and inspect its row counts.
5. Download the selection. A single file downloads directly; multiple files are bundled into a ZIP.
6. Check the company and period in the downloaded result before sharing it.

17.8 Choose an import format and use a template

1. Open Import and download the offered template if preparing a new source file.
2. Preserve its headings and expected value types when filling it in.
3. Upload the file and confirm the detected profile rather than relying only on its extension.
4. Choose the matching profile if detection is incorrect.
5. Preview the result before committing.

The picker accepts XLSX, XLS, CSV, JSON, XML, and ZIP; choosing an extension or a source-system name does not convert an arbitrary file into a valid profile.

17.9 Import from a ZIP and review batch details

1. Upload the ZIP through Import.
2. Review its listed files and select the intended file.
3. Confirm the detected profile and source system for that selection.
4. Set period/source metadata and save batch details where offered.
5. Preview, resolve problems, and commit the intended data.
6. Inspect progress, completion counts, mapping report, and diagnostics for that batch.

17.10 Resolve import suggestions individually or in bulk

1. Open Needs Review and filter by category and status.
2. Generate suggestions using the offered action.
3. Inspect each suggested mapping and alternatives.
4. Use Map account to choose an existing account, or the create-account action when a genuinely new account is required.
5. For a journal resolution, review both Debit account and Credit account before confirming.
6. Confirm an individual suggestion or select a reviewed group for bulk confirmation.
7. Refresh pending counts. Dismiss an item or category only when you intentionally decide it requires no further action; dismissal is not a correction to an underlying wrong balance.

17.11 Retry interrupted Tally work

1. Reopen Tally Direct and inspect the current job and month results.
2. Distinguish completed months from empty, waiting, running or failed periods; a failed status check does not prove that the import failed.
3. If Resume checking import status appears, use it to check the existing job before starting another import.
4. For a failed or partial job, verify that Tally is still running with the correct company, then use Retry Failed Steps when offered.
5. Inspect opening-stock counts, validation differences, any reused snapshots and invoice/tax review warnings separately.
6. Compare completed balances with Tally before treating migration as finished.

17.12 Build a complete export package

1. Set the export period and expand the applicable groups.
2. Select the records required for the purpose of the export.
3. Preview row counts and check that expected sections contain data.
4. Download and inspect the files inside the ZIP when multiple sections are selected.

Financial/statutory statement sections display XLSX, return JSON sections display JSON, and many tabular sections display CSV. Follow the format badge on the actual selection. An export package is separate from a verified desktop database backup.

18. Schedule III and compliance workspaces

Entity prerequisite: Use the supported Schedule III presentation for the company and reporting year. LLPs, co-operatives and non-Section-8 non-profits use their separate entity-specific reports; Schedule III import is not available for those entities. Section 8 companies follow their applicable company reporting presentation. Check the company constitution and available reporting workflow before preparing an import.

Current pilot access: Schedule III changes are made in the desktop app. The web app supports viewing and export and can show: “Schedule III changes are made in the desktop app during the pilot. You can view and export here.” Changes require an eligible CA firm-owner account on desktop. Ordinary business ownership or a staff assignment alone does not grant write access; permitted reviewers can view and export existing results. Check the notice shown for your selected workspace and account.

The import, mapping-edit, source-binding, note-edit, finalisation and sign-off steps below require desktop write access. Opening Schedule III Mapping, including its Division I and Lines view where applicable, does not by itself mean you can edit. Web reviewers can open existing information and use the available report print/export actions while the permitted desktop user prepares or changes it.

18.1 Map accounts to Schedule III

Where: Schedule III in Pro mode or the client's statutory workflow.

1. Open the correct company or client and reporting context. Check the access notice; use desktop with the permitted account before making changes.
2. Review the selected division and the Lines, Mappings, and Unmapped areas available for that workflow.
3. Select an unmapped account and inspect its balance and description.
4. Choose the appropriate reporting line.
5. Save and review the remaining unmapped impact.
6. Generate or refresh the report and inspect totals.

18.2 Resolve unmatched trial-balance accounts

1. Open the unmatched trial-balance area where shown.
2. Review the imported account name and balance.
3. Select the correct existing account or available mapping action.
4. Save the resolution.
5. Refresh the report and review the remaining unmatched items.

18.3 Start compliance-only reporting

Desktop preparation during the pilot: If Compliance Entry on the web shows the view-only notice, use the desktop application with write access to perform the import and enter-compliance steps. Use an eligible CA firm-owner account; ordinary business ownership alone does not grant write access. Existing reports remain available for web review and export.

1. Open the client's Compliance Filing Only workspace.
2. Go to Compliance Entry.
3. On Trial Balance, choose the source. For a file, select Upload TB File, choose CSV, XLSX or XLS, complete any source-sheet selection, set As Of, then select Send to Import. PDF trial-balance upload is not currently offered by this screen.
4. For direct Tally input on desktop, keep Tally running, fill Host, Port, and Company (optional), then select Test Connection. Check the detected company, set As Of, and select Import TB from Tally. Other apps require you to export and upload a file manually.
5. Review validation and the resulting source. To reuse a trial-balance snapshot, paste its ID into TB Snapshot ID. If the import creates a report context, use Report Context and select that context, checking its dates, status and verification label. If the result instead offers View Historical Statement, review that result rather than assuming it is ready for Schedule III.
6. Select Enter Compliance Mode for the intended source. Review mappings and reports before finalising anything. A trial-balance snapshot supplies balances for reporting; it is not a detailed voucher migration.

The Balance Sheet input tab appears only when enabled.

18.4 Manage report contexts

A report context keeps a particular reporting exercise and its source statements together.

1. Open Report Context from Compliance Entry or the Schedule III context list.
2. Create or select the context for the period you are preparing.
3. Review the current TB, BS, or PL sources attached to it.
4. Attach a prior-period source where needed for comparison.
5. Use a clear label so other reviewers can identify the context.
6. Check the selected reporting source before generating the report.

18.5 Review mapped, uncertain, and excluded lines

1. Open the context's mapping review.
2. Review Mapped, Needs review, and Excluded.
3. Inspect the source detail behind each uncertain or excluded line.
4. Correct the reporting classification or exclusion using the available action.
5. Refresh the review counts and report totals.

18.6 Review notes and mapping history

1. Open the Schedule III report's notes or audit-history control where available.
2. Review supporting explanations and recorded mapping changes.
3. Update editable notes with the relevant report context selected.
4. Save and check the final report output.

18.7 Finalise a reporting context

1. Finish mapping review and resolve validation issues.
2. Confirm the current and prior source periods.
3. Review the report and notes.
4. Select Finalize in the report context if your role and the context's validation state permit it. If it is blocked, resolve the displayed review or verification issues first.
5. Check the context status; finalised contexts are shown as read-only.

18.8 Accept mapping suggestions in bulk

1. Open the applicable Schedule III mapping review and filter to the intended group.
2. Inspect proposed reporting lines and source amounts.
3. In Needs review, select only reviewed rows, then use Accept top for selected. This accepts each selected row's top suggestion, so check the destination for every row first.
4. Inspect updated counts and any rows that remain unresolved.
5. Refresh the report and investigate totals that changed unexpectedly.

18.9 Promote excluded lines back into review

1. Open Excluded in the report context's mapping review.
2. Inspect why the source line was excluded.
3. Use the promote action for a line that should be included, or select reviewed rows and use Promote selected. Promotion returns the items to review; complete their mappings afterward.
4. Complete the mapping review after promotion.
5. Refresh totals and confirm the line is included appropriately.

18.10 Bind a prior-period source

1. Open the report-context detail and select Bind Prior Period.
2. Enter the requested Prior snapshot ID for an existing source.
3. Select Doc family, Prior source, and the prior period dates.
4. Select Bind and inspect the current/prior source summary.
5. Regenerate or refresh the comparative report.

18.11 Switch the active compliance source

1. Open the report-context list or the intended context detail.
2. Select Enter Compliance for that context.
3. If Switch compliance source? appears, compare the existing and proposed sources.
4. Confirm only the intended source switch.
5. Review report dates and source labels afterward. Renaming a context does not itself change the reporting source.

18.12 Print or export Schedule III

Viewing and export are available to permitted web reviewers during the pilot. Changes and finalisation remain with the authorised desktop writer.

1. Finish the relevant mapping and validation review.
2. Open the report for the correct context or company period.
3. Choose the available print or export action.
4. Review headings, note references, current/prior columns, display units, and totals in the result.
5. Complete the relevant report sign-off or context finalisation separately if required.

18.13 Understand a read-only notice

1. Check the notice in Compliance Entry, Schedule III or the report context.
2. If it says changes are made in the desktop app, continue review/export on the web or open desktop to make the permitted change.
3. If it says only the CA firm owner can make changes, have that owner perform the work on desktop. A staff assignment alone does not remove the pilot restriction.
4. On desktop, confirm the company and reporting context before importing, editing or finalising. Follow the access actually offered to the signed-in account.
5. Refresh the relevant report after the desktop work is available to your reviewing session, then verify the period, source and totals before exporting.

19. Adding staff and managing permissions

19.1 Invite a business team member

Available to: An authorised owner on a plan supporting team members, such as Plus or Max.

Where: Settings > Team & Members.

1. Open the company that the person should join.
2. Select Invite to open Invite Team Member.
3. Enter the colleague's email address.
4. Choose Staff or Owner.
5. Select Send Invitation.
6. Ask the colleague to open the email, sign in, and accept.
7. Check that they appear in the team list after acceptance.

The invitation dialog states that invitations expire after seven days. Basic does not include team members.

19.2 Understand business roles

Use Permissions to inspect what a particular account can do. Staff access to one company does not imply access to every company owned by the same business account.

19.3 Manage pending invitations

1. Open Settings > Team & Members as a workspace owner.
2. Find Pending Invitations and check the email, role, and expiry date.
3. To cancel an invitation, select its Revoke invitation trash icon and confirm.
4. To replace an incorrect or expired invitation, revoke the old one where it is still listed, then use Invite to send a new invitation. This list does not have a resend button.
5. Have the recipient use the latest valid invitation and check Members after acceptance.

19.4 Share a workspace join link

Where: Settings > Team & Members > Create Link, for an authorised workspace owner.

1. Select Create Link to open Create Join Link.
2. Set the role, maximum uses, and expiry as described below.
3. Create the link, then use Copy link in the Join Links list and share it with the intended colleague.
4. The colleague opens the link and follows the join process.
5. Review the resulting membership in Members.

19.5 Change a role or remove a member

1. Open Settings > Team & Members in the correct company as an owner.
2. Find the person in Members. Your own row does not offer these controls.
3. Choose Owner or Staff in their role selector; the change is submitted when you choose the role.
4. To remove them instead, select Remove member and confirm the person's name in the prompt.
5. Check the success message and refreshed membership list; if an error appears, the change has not been confirmed.

19.6 Delegate additional permissions

Where: Settings > Permissions.

1. Review your current role and permissions.
2. If you can delegate, select a Team Member.
3. Select a permission from the available list.
4. Add the delegation.
5. Review active delegations and revoke those no longer needed.

Permission examples include importing data, managing accounts, editing company details, maintaining GST/TDS masters, changing Schedule III mappings, and closing or locking periods.

19.7 Review pending access changes

1. Open the pending-access area when the application displays one.
2. Check whether the invitation, role update, or removal is pending, failed, or completed.
3. Follow the retry or review action provided.
4. Wait for the confirmed result before assuming the person's access changed.

19.8 Set join-link limits and revoke a link

1. Open Create Join Link and choose Role for new members.
2. Set Max uses if the link should work only a limited number of times; the dialog says an empty value allows unlimited uses.
3. Set Expires in days if needed; the dialog says an empty value gives no expiry.
4. Create and copy the link to the intended recipients.
5. Review the link list and revoke a link when it should no longer admit new members.
6. Review existing team members separately; revoking a link is not the same as removing a member who already joined.

19.9 Accept or decline pending access

1. Open the relevant workspace invitation or pending assignment in your dashboard.
2. Check the inviting business/firm and offered role or access level.
3. Accept the intended invitation and wait for the confirmed result.
4. If a decline action is offered for an unintended invitation or assignment, use it.
5. Refresh the workspace list. If acceptance fails, check expiry, sign-in identity, and plan-capacity messages.

19.10 Handle ownership restrictions

1. Before removing or demoting an owner, review the remaining ownership of that company or firm.
2. If the application says this is the last owner, complete the permitted ownership or transfer workflow first.
3. Wait for any required acceptance.
4. Retry the original membership action only after ownership is confirmed.
5. Use the explicit CA ownership-transfer action for a firm; its effect differs from merely assigning staff to a client.

20. Connecting your CA

20.1 Invite a CA by email

Where: Settings > Company Profile, in the CA access area.

1. Select Invite your CA.
2. Choose Invite by email.
3. Enter CA's email address and select Send Invite.
4. The CA opens the invitation and completes acceptance.
5. Check the connected advisor information in the company profile.

20.2 Connect a CA firm

1. Open Invite your CA.
2. Select Search CA firm.
3. Use Search CA Organization to find and select the correct firm already registered on Beyle Lekka.
4. Enter Client display name (optional) if useful.
5. Select Send Invitation and monitor its status.
6. Review the connected firm once the request is accepted.

20.3 Use advisor access

1. Accept the business's advisor invitation.
2. Open the advisor dashboard.
3. Select the directly invited, shared, or firm-assigned workspace.
4. Check the access label before working.
5. Use the accounting or review tools allowed for that workspace.

20.4 Understand client access levels

Firm membership and access to a particular client are separate. A firm staff member may need a client assignment before that workspace appears.

20.5 Resend or remove an advisor invitation

1. Open the CA access area in Company Profile.
2. Inspect the pending advisor's email and status.
3. Use Resend if the intended recipient needs the invitation again.
4. Use the disconnect/remove action if that advisor should no longer be connected or invited.
5. Review the updated access status after the request completes.

20.6 Disconnect a CA firm

1. Open Company Profile and inspect the connected firm.
2. Select the offered disconnect/remove action.
3. Review the confirmation and confirm the intended relationship.
4. Check pending access changes or sync status if the change is not yet confirmed.
5. Verify the resulting client-access arrangement; do not treat disconnection as an accounting-data deletion.

20.7 Accept an advisor invitation through a firm

1. Open the advisor invitation and sign in with the intended account.
2. If the acceptance flow asks for a firm, choose the existing organisation you mean to use.
3. If offered and appropriate, create a firm and finish its setup instead.
4. Complete acceptance and inspect the resulting client connection.
5. Check the assignment and access level before beginning work.

21. CA Portal and firm management

21.1 Create a CA organisation

1. Select CA Pro during setup, or use the available CA organisation creation workflow.
2. Enter the firm name and the requested contact, PAN, GST, and address details.
3. Complete the remaining setup screens and review the information.
4. Finish setup and open CA Portal.
5. Review the organisation's subscription and capacity before adding clients and staff.

21.2 Use the CA dashboard

1. Open CA Portal.
2. Select the correct firm if you belong to more than one.
3. Review available clients, pending invitations, and usage information.
4. Open a client to begin work in its workspace.
5. Return to the portal before switching to another client.

21.3 Add a new client

Where: CA Portal > Clients.

1. Start the new-client workflow.
2. Choose Full Accounting or Compliance Filing Only.
3. Enter the client's name and the business details required for that workspace type.
4. For full accounting, complete tax, company, bank, and books-start information as requested.
5. Review and create the workspace.
6. Open the client and assign the appropriate staff.

21.4 Accept a request from an existing business

1. Open the pending client invitations in the portal.
2. Review the business and request details.
3. Accept the intended request using the available action.
4. Check the client list for the connected workspace.
5. Assign staff and review the access level.

21.5 Invite staff to your CA firm

Where: CA Portal > Staff.

1. Select Invite Staff.
2. Enter the colleague's email address.
3. Choose an available role: Staff, Manager, Partner, or Owner.
4. Send the invitation.
5. The colleague signs in through the invitation and accepts.
6. Check membership, then assign the colleague to the required clients.

The roles available to invite depend on your own authority.

21.6 Understand CA firm roles

21.7 Assign firm staff to a client

1. Open the client's assignment action or its Firm Staff section in settings.
2. Select a firm member who should work on that client.
3. Choose Read Only, Full, or Close Only as appropriate.
4. Save the assignment.
5. If it shows Pending acceptance, wait for acceptance before expecting active access.
6. Review, change, or remove assignments as responsibilities change.

21.8 Review client notes

1. Open the client's review-notes area.
2. Read existing notes before starting work.
3. Add findings and explanations using the available note controls.
4. Save and check the note appears on the correct client.
5. Keep period-close explanations in the relevant close period as well.

21.9 Prepare statutory reports for a client

1. Open CA Portal > Statutory Reports.
2. Select the intended client and reporting scope.
3. Continue through the available statement, mapping, or compliance workflow.
4. Review source periods, unresolved items, report totals, and notes.
5. Use the permitted export or finalisation action.

21.10 Manage firm settings and billing

1. Open the firm's Settings as an authorised manager of the organisation.
2. Open Profile to review Organization Name, GSTIN, Email, Phone, and Address.
3. Open Billing & Plans for the subscription and Usage for consumption and capacity. My Account contains your personal profile and security settings, not the firm's profile.
4. Save permitted changes and verify that they apply to the intended firm.

21.11 Change firm roles, remove staff, or revoke invitations

1. Open CA Portal > Staff in the intended organisation.
2. Use the member's role selector for a permitted role change.
3. Use Remove for a membership you intend to end and confirm the person shown.
4. For an unaccepted invitation, use Revoke in the pending list.
5. Refresh and review client assignments and effective access after the change.

The last owner cannot be removed or demoted without resolving ownership first.

21.12 Transfer firm ownership

1. Sign in as an authorised owner and open the firm's Staff page.
2. Find the existing Partner who should become the owner. The transfer button is shown for another member with the Partner role; if needed, change the intended member's role to Partner first and verify that update.
3. Select Transfer ownership on that partner's row.
4. Review the confirmation, which states that you will become a Partner.
5. Confirm and verify both roles and the refreshed firm context.

21.13 Use client shortcuts and notes

1. Open the client's action menu in Clients or the CA dashboard.
2. Choose the offered workspace, Trial Balance, Schedule III, export, staff-assignment, or notes action.
3. Check that the destination still shows the intended client and reporting period.
4. Complete the corresponding accounting or review workflow.

21.14 Terminate a client relationship

1. As an authorised owner or partner, open the client's action menu.
2. Choose Terminate Relationship.
3. Read the confirmation and enter the required reason.
4. Select Terminate and inspect the updated status.
5. Confirm that the client is no longer openable through that relationship. This action ends the relationship; use the dedicated deletion workflow for any intended data deletion.

21.15 Archive a CA organisation

1. Open the firm's Settings > Danger Zone and locate Archive Organization.
2. Review the selected firm and the loss-of-access warning.
3. Read the stated irreversible effect before confirming.
4. Confirm only when the organisation should be archived.
5. Verify the resulting firm/access state. The current screen does not provide a normal unarchive workflow.

21.16 Delete a CA organisation or an account that owns one

1. Open the appropriate deletion section in firm or account settings.
2. Complete identity verification and inspect the impact preview.
3. Review every organisation, client workspace, ownership, and transfer choice shown.
4. Resolve blocked ownership or required transfer acceptance before continuing.
5. Export required records and read the subscription and restore-window consequences.
6. Confirm the intended deletion scope and inspect the result.

21.17 Convert an eligible advisor account to CA Pro

1. Use the CA upgrade/setup action offered to your account.
2. Complete the firm onboarding details and review the organisation being created or selected.
3. Review the available CA Pro subscription and capacity.
4. Finish setup and check your existing invited workspaces and new portal access.
5. Assign firm staff to clients explicitly; a subscription change does not imply every person has access to every client.

22. CA vouching

When enabled: CA Portal > Vouching. This optional module must be enabled for the installation and accessible to your CA account.

Vouching helps reviewers organise engagements, evidence, cases, and review decisions.

22.1 Create an engagement

1. Open Vouching and select the client.
2. Select New Engagement.
3. Choose the offered engagement type, such as Annual Audit, Quarterly Review, Tax Audit, Internal Audit, Native Continuous, or Adhoc.
4. Enter the name, entity information, and period dates.
5. Create and open the engagement.

22.2 Review the engagement overview

1. Open the engagement's Overview tab.
2. Review its status, scope, and available evidence or processing controls.
3. Supply source material using the upload controls offered for the engagement.
4. Wait for processing and inspect any reported problems.

22.3 Review cases in the Worklist

1. Open Worklist.
2. Use the available filters to find the cases requiring attention.
3. Open a case to inspect the transaction, evidence, and findings.
4. Record the review decision and supporting explanation using the available controls.
5. Save and check the updated case status.

22.4 Review accounts and unclaimed evidence

1. Open Accounts to inspect cases grouped by account.
2. Open the unclaimed-evidence area where available.
3. Review evidence that has not been associated with a case.
4. Use the supported assignment or review action to resolve it.
5. Recheck the affected case and account summary.

22.5 Sign off a vouching period

1. Complete the required case reviews.
2. Open the period sign-off area.
3. Enter the period and notes.
4. Review any eligibility checks and outstanding issues.
5. Sign off if your role permits it and the checks allow it.
6. Check the saved sign-off status. If a correction requires revocation, use the explicit revoke action and confirmation where permitted.

22.6 Import books into an engagement

1. Open the engagement's Overview and the books-import area.
2. Select a supported XML, CSV, or XLSX books file.
3. Start the import and wait for its result.
4. Review case counts, voucher-type counts, and errors.
5. Open Worklist to inspect imported cases before matching evidence.

22.7 Upload evidence and choose PDF splitting

1. In Overview, choose Whole PDF when the file is one document or One per page when each page should be treated separately.
2. Select evidence using the PDF, image, or ZIP picker.
3. Monitor batches and chunks until they finish processing.
4. Inspect failed or stuck batches before moving to matching.
5. Open the evidence preview or unclaimed-evidence list to check the resulting documents.

22.8 Resume or recover an evidence upload

1. Reopen Overview and review the upload-batch statuses.
2. Use the resume or retry action offered for interrupted work.
3. Review completed chunks before uploading the same evidence again.
4. Dismiss an obsolete batch display only when appropriate; do not confuse hiding its status with deleting already processed evidence.
5. Inspect ingestion results before starting matching.

22.9 Run matching and verification

1. Confirm that the engagement has the intended books and evidence.
2. Open Overview > Matching & cross-verification and select Run Matching. Import books first if the empty-engagement message disables the action.
3. Wait for it to finish and inspect candidate/evidence counts.
4. Select Run Cross-Verification and wait for its separate result.
5. Inspect readiness, severity flags, partial evidence, and unevidenced cases in Worklist.

Machine matching or verification does not substitute for the review decision described below.

22.10 Filter cases and record a review decision

1. Filter Worklist by Readiness, Severity, Voucher type, and Party (exact) as needed, then apply filters.
2. Open the case and inspect voucher details, evidence, and flags.
3. Select Review and choose Vouched, Vouched with exception, Insufficient evidence, or Not applicable.
4. Enter notes explaining the decision.
5. Select Apply review and verify the resulting review status.

If a link opens the worklist with an unreviewed notice, use the Review status column to find Not reviewed rows; the screen states that this link does not apply a server-side review-status filter.

22.11 Review several cases together

1. Filter and inspect the relevant cases.
2. Select cases that genuinely share the same decision and explanation.
3. Choose Bulk review and stay within the displayed selection cap.
4. Enter review status and notes, then apply.
5. Refresh and verify the affected rows; resolve a selection that can no longer be found before retrying.

22.12 Confirm or reject candidate evidence

1. Open a case and inspect its candidate evidence.
2. View the document and compare party, date, amounts, and reference with the voucher.
3. Select Confirm for a correct candidate or Reject for an incorrect one.
4. Review the updated linked-evidence area and readiness state.
5. Record the overall case-review decision separately.

22.13 Link unclaimed evidence manually

1. Open the case and select Link evidence.
2. Choose the appropriate Evidence role, such as primary, supporting, or reference, from the offered options.
3. View the unclaimed snapshot before linking it.
4. Select Link as the chosen role.
5. Review the linked evidence and resolve any message about an existing primary link or evidence belonging to another engagement.

22.14 Dismiss a reviewed flag

1. Open the flagged case and inspect the issue and evidence.
2. Select the flag's dismiss action if your permissions allow it.
3. Enter the required reason explaining why the flag should be dismissed.
4. Confirm and review the remaining flags.
5. Update the case-review decision where necessary; dismissing a flag is a separate action.

22.15 Export vouching results

1. Open the Overview or Accounts export area.
2. Set the offered period or account scope.
3. Choose PDF or Excel where available.
4. Inspect engagement, client, period, cases, and review status in the downloaded result.
5. Refresh the export after further evidence or review changes.

22.16 Advance or complete an engagement

1. Open the engagement and select Advance status if available to your role.
2. Choose the intended forward status.
3. For completion, review any message listing unreviewed cases and open critical flags.
4. Use View unreviewed cases or View critical flags to resolve blockers.
5. Retry completion after review and confirm the new engagement status.

Completing the engagement and signing off a period are separate workflows with their own checks.

23. Company and account settings

23.1 Update company details

Where: Settings > Company Profile.

1. Check the active company.
2. Update permitted legal name, trade name, address, and contact fields.
3. Review tax and registration details where editable.
4. Save and check the success message or any pending-change status.
5. Review the information on the next generated document.

23.2 Manage bank details

1. Open Settings > Company Profile > Bank Accounts.
2. Edit an existing account, or select Add Another Bank Account.
3. Enter the bank name, Account Number, IFSC Code, and Branch. An account without a bank name is not included when the profile is saved.
4. Select Default for the account to use on invoices and for auto-routing. Choosing a different default clears the previous selection.
5. Select Save Changes at the bottom of Company Profile; closing an account's edit view alone does not save the profile.
6. Check the success message and review the bank details on the next generated document.

23.3 Set document defaults

Where: Settings > Document Defaults.

1. Set the invoice prefix, payment terms, and default invoice notes.
2. Set receipt and voucher prefixes and notes as needed.
3. Select Save Changes at the bottom of Document Defaults.
4. Review the next generated document to confirm the intended defaults appear.

23.4 Update your profile and password

Where: Settings > My Account or Account.

1. Review your name, email, and sign-in provider in Profile. CA users access My Account through their CA organisation's settings rather than a client's settings.
2. Edit Name and select Save Profile. Email is displayed read-only here.
3. For a password-based account, enter Current Password, New Password (at least eight characters), and Confirm New Password, then select Change Password.
4. Check the success message. If a profile change is saved only on this desktop, reconnect sync to upload it.
5. For an OAuth account, manage the password with the sign-in provider; the local password form is not shown.

23.5 Change appearance

1. Use the theme control in the header.
2. Switch between light and dark appearance.
3. Use Simple or Pro separately to change navigation depth.

23.6 Manage diagnostic preferences

1. Open Account settings.
2. Review the web or desktop diagnostics preference shown for your application.
3. Set your preference using the provided control.
4. Check the displayed enabled or disabled status.

23.7 Request account deletion or restore scheduled deletion

1. Open the account deletion section in Account settings.
2. Read the stated effect, eligibility conditions, and confirmation requirements.
3. Complete the requested confirmation only if you intend to delete the account.
4. If deletion is scheduled, review the dedicated status page.
5. If you change your mind and restoration is offered, use Restore Account and complete verification before the displayed deadline.

23.8 Review sessions and sign out everywhere

1. Open My Account and scroll to Sessions.
2. Review the devices and last-activity details shown.
3. If you want to end your account's sessions, select Log Out Everywhere.
4. Complete any confirmation and sign in again on the device you want to use.

23.9 Review login activity

1. Open My Account and scroll to Login activity.
2. Review successful and unsuccessful sign-in attempts from the last 30 days.
3. Check the device, time, and other available details.
4. If you need to secure the account, use the password and session controls described above.

23.10 Upload or remove your company logo

1. Open Company Profile's logo area.
2. Choose a supported image and review the upload result.
3. Save any remaining profile changes required by the screen.
4. Inspect the logo in a newly generated document.
5. Use Remove Logo if you intend to stop using it, then verify the result.

23.11 Verify identity and review deletion impact

1. Start the appropriate account or workspace deletion flow.
2. Enter the exact account email or workspace name requested.
3. Complete password verification or the email-code verification offered for your sign-in method.
4. Review every workspace and CA organisation in the impact preview.
5. Choose among the actions actually offered for each entity, such as deletion, preservation/disconnection, or transfer.
6. Wait for required transfer acceptance, then refresh the preview if it has changed.
7. Add an optional reason and read the final consequences before confirming.

The deletion dialog states that deleting an account does not issue a refund. Where deletion cancels a subscription, restoring the account does not automatically reinstate that subscription. Use the actual deadline shown for a scheduled restore; an immediate deletion has no restore window.

23.12 Read the privacy policy

1. Open the Privacy Policy link offered on the authentication or application screen.
2. Review the policy before deciding how to use the service.
3. Return to Account settings for the diagnostic preferences available to you.

24. Desktop sync, offline access, and backups

These workflows apply to the desktop application. Open Settings > Sync & backups. Browser users see an explanation instead of local backup controls. External backup and restore require workspace-owner or CA organisation management access.

24.1 Connect cloud sync

1. Open Settings > Sync & backups > Cloud sync.
2. Select the connect action.
3. Sign in to the intended cloud account using email/password or Google where offered.
4. Wait for the connection and initial sync.
5. Review Companies & sync details and the health status.

24.2 Check sync health

1. Open the desktop sync status or Settings sync section.
2. Review pending changes, pending files, failed files, and blocked changes.
3. Open Review or Notifications for issues requiring action.
4. Use the offered retry or resolution control.
5. Wait for the updated status before expecting changes on another device.

24.3 Work offline and refresh access

1. Connect while online and confirm that the relevant company data and offline access are available.
2. While offline, use the local operations allowed by the application.
3. Reconnect to sync changes and complete operations requiring cloud access.
4. After a subscription change, use Devices & offline access > Update offline access if required.
5. Sign in and confirm the updated access status.

Offline access lasts up to 30 days after online verification and can end sooner when the subscription expires. Reconnect to refresh access; expired offline access becomes read-only. Cloud-dependent features still need internet. Offline access does not make every feature available offline. AI requests, checkout, and other cloud-dependent actions still need connectivity.

24.4 Manage connected devices

1. Open Devices & offline access.
2. Review the listed devices.
3. Identify an old device you no longer use.
4. Use Disconnect where permitted and confirm the change.

24.5 Create an external backup

Where: Settings > Sync & backups on desktop.

1. Open External backups. A backup contains the local SQLite database across company and client workspaces, not only the open company. Separately stored document files are not included in the database snapshot. Preserve those files separately and verify cloud uploads where applicable before relying on recovery from device loss.
2. Select Choose folder and choose the backup destination.
3. Select Back up now.
4. Wait for completion.
5. Check that the backup appears under Verified snapshots.

24.6 Restore a backup

1. Open Settings > Sync & backups on desktop.
2. Review the verified snapshots and select the intended backup.
3. Select Restore.
4. Read the confirmation: the backup is checked against this app version, the current database is kept locally for rollback, and the app restarts afterward.
5. Check the backup date and intended recovery point, then confirm the restore.
6. After the restart, verify the restored companies and records and review sync status before continuing work.

24.7 Install a desktop update

1. Review the update banner when one appears.
2. Save the work currently open.
3. Follow the download or restart action offered by the banner.
4. Reopen the app and check the company and sync status.

24.8 Resolve a sync conflict

1. Open the conflict notification from the bell or Notifications.
2. Select Compare and inspect the local and cloud field values.
3. Select Keep mine only if the offered action matches your intended local version.
4. Select Use cloud version if the cloud record should replace your unaccepted local version.
5. For an already-applied warning, use Dismiss where that is the offered action.
6. Wait for the resolution and check the record and sync status again.

The available actions depend on the conflict type. A conflict about existence or ordering may have no field-level differences to display.

24.9 Recover a rejected firm-profile edit

1. Open the saved/rejected-edit area shown in firm settings or sync review.
2. Select Review saved edit.
3. Read the rejection reason and the saved values.
4. Select Retry saved edit after resolving access or validation issues if you still want those values applied.
5. Select Discard draft if you want to remove only the rejected draft and retain current cloud data.
6. Check the result. The dialog warns that retrying may replace newer cloud values; resume sync first if retry is disabled.

24.10 Review pending account and access operations

1. Open Cloud sync and inspect pending account changes, pending access commands, files, and downloads separately.
2. Open the relevant pending-change/review area.
3. Follow the offered retry or reconnect action for the specific failure.
4. Check the confirmed membership, company profile, or billing state afterward.
5. Treat a queued local invitation, removal, or subscription display update as pending until the shared state is confirmed.

24.11 Reconnect an older local account

1. Read the message that older local changes need account verification.
2. Select Reconnect and sign in to the intended cloud account.
3. Review the resulting company and sync state.
4. Resolve any remaining conflicts or failed files through their own controls.
5. Confirm expected records on both sides before continuing a migration or device change.

25. Notifications, audit history, learning, and feedback

25.1 Read notifications

1. Open the bell icon or Notifications.
2. Review invitations, pending actions, and status messages relevant to your account.
3. Open the linked record when action is required.
4. Use the read-state controls available on the page.

CA and advisor accounts have notification views appropriate to those roles.

25.2 Review the audit log

Where: Audit Log in Pro mode, with the required access.

1. Open the audit browser.
2. Set From, To, Action, and Entity as needed, then select Apply. The current filter bar does not include an actor selector.
3. Inspect the event associated with the record you are investigating.
4. Compare it with the current voucher or account details.

25.3 Review learning analytics

Where: Learning in Pro mode, where permitted.

1. Open the analytics page.
2. Select the available period or filters.
3. Review the correction and suggestion information shown.
4. Use the findings to identify recurring data-entry or matching issues.
5. Continue reviewing individual AI previews before posting them.

25.4 Send feedback

1. Open Feedback.
2. Choose the relevant category or type if offered.
3. Describe what you were doing, what happened, and what you expected.
4. Include a useful record reference and the affected feature.
5. Submit using the page's feedback action.

25.5 Inspect and classify learning corrections

1. Open Learning and filter by correction type, review status, and From/To dates.
2. Open a row's Correction Details.
3. Review the original and corrected information offered by the screen.
4. If you are authorised to classify corrections, select the appropriate displayed status: Verified, Ignored, Eval Set, or Fine-tune Set.
5. Save and inspect the updated status; use the export action to download the selected correction records.

Those labels organise correction records. Marking one does not itself demonstrate that a model was retrained or that a posted voucher was changed.

25.6 Filter and navigate the audit browser

1. Set From, To, Action, and Entity, then select Apply.
2. Review events and move through result pages where necessary.
3. Clear filters if the expected event is not visible.
4. Refresh after an action whose recorded history you want to inspect.
5. Compare the event with the source record and its current state.

26. Suggested daily and monthly routines

26.1 Daily bookkeeping

1. Open the correct company and review Dashboard tasks.
2. Capture new invoices or enter manual vouchers.
3. Review and confirm drafts.
4. Record receipts, payments, and invoice allocations.
5. Update goods receipts, dispatches, and returns if you manage stock.
6. Check Ledger for the day's entries.
7. On desktop, review sync status before finishing.

26.2 Weekly review

1. Import the latest bank CSV and reconcile it.
2. Investigate remaining Bank Only and Ledger Only items.
3. Review overdue customer and supplier balances.
4. Check stock levels, ageing, and pending adjustments.
5. Resolve pending invitations and review notes.

26.3 Month-end close

1. Finish transaction entry and check imports.
2. Complete the bank reconciliation review.
3. Review GST information, TDS balances, and outstanding allocations.
4. Review stock and depreciation.
5. Check Trial Balance, P&L, and Balance Sheet for the same period.
6. Run Period Close checks and resolve findings.
7. Save review notes and obtain the required internal review.
8. Soft-close or lock only when ready.
9. Export the required records and create a desktop backup if applicable.

27. Common questions and troubleshooting

28. Useful terms

29. Roles, availability, and limits

29.1 Identify which kind of access you have

Buying a larger plan does not make a staff member an owner or enable every optional module.

29.2 Check prerequisites before starting a workflow

29.3 Know the explicitly limited or conditional areas

30. Complete worked workflows

The examples below describe an order of work, not mandatory tax rates or accounting classifications. Use your actual source documents and the reviewed treatment in the application.

30.1 Start a new service business on Basic

1. Register, verify the account, and select Basic.
2. Set up the business as Services with its actual constitution and registration details.
3. Complete the profile and bank details.
4. Add a customer and review document defaults.
5. Record a service sale using AI Capture or Sales voucher and confirm it.
6. Check the invoice and customer ledger.
7. Record the customer's receipt and allocate it to the invoice where offered.
8. Import the bank CSV and match the receipt to the statement.
9. Check P&L, Trial Balance, and the customer statement.
10. Review Billing and Usage as part of the ongoing account routine.

30.2 Start a trading business with staff on Plus

1. Set up Plus for the trading business.
2. Create units, warehouse, items, suppliers, and customers.
3. Enter existing ledger and stock opening balances once, if applicable.
4. Invite Staff and grant any additional responsibilities they need.
5. Record the supplier bill and the relevant goods receipt, checking their linkage and avoiding duplicate stock posting.
6. Record a sale and the relevant dispatch/delivery workflow.
7. Record and allocate supplier payments and customer receipts.
8. Reconcile the bank and inspect stock position.
9. Have the owner or authorised reviewer complete period-close checks.

30.3 Manage multiple businesses on Max

1. Select Max and review the displayed company and staff limits.
2. Create separate workspaces for each business.
3. Set company-specific tax details, bank accounts, documents, parties, and opening balances.
4. Invite the appropriate team to each workspace.
5. Check the active company before each upload, transaction, report, or import.
6. Review billing and overall account identity at account level.
7. Close and export each company's books separately for its correct period.

30.4 Complete a sale, collection, and customer return

1. Create and confirm the sale for the correct customer and items.
2. Complete the linked dispatch workflow if used, ensuring the same stock issue is not posted twice.
3. Record a received payment and allocate it to the invoice.
4. Match the bank receipt to the statement.
5. If goods are returned, start the return against the original invoice.
6. Inspect the returned items, enter accepted/rejected quantities, and accept the eligible return.
7. Review the linked credit note and customer balance.
8. If a refund is actually paid, record that payment as its own transaction and reconcile it.
9. Review the final customer statement, stock quantity, and tax report impact.

30.5 Complete a purchase, payment, and supplier return

1. Capture or enter the supplier invoice.
2. Review and confirm the bill.
3. Complete the relevant stock receipt, checking the invoice linkage.
4. Record the supplier payment, including any reviewed withholding treatment, and allocate it where supported.
5. Reconcile the bank payment.
6. For goods returned to the supplier, create and confirm the purchase return against the original bill.
7. Inspect stock and the linked debit note.
8. Record any actual refund or subsequent settlement separately.
9. Check the supplier statement and closing stock position.

30.6 Complete a manufacturing cycle

1. Create raw-material and finished-good items and their units/warehouses.
2. Record available raw-material stock.
3. Create a BOM, check components, and activate it.
4. Create a production order for the correct BOM version and planned quantity.
5. Review availability, release the order, and start production.
6. Issue actual materials and record finished goods/scrap received.
7. Review progress, material balance, and cost summary.
8. Complete the order after output has been received.
9. Verify finished-goods stock before sale or dispatch.

30.7 Move existing books from another system

1. Decide the cutover/books-start date and the source of truth for each period.
2. For Tally, keep the source company open in Tally, then use the desktop app's Import / Export > Tally Direct. Test the connection, choose the transaction dates and select Import from Tally to fetch records automatically.
3. For any other tool, export the required records first. In Import / Export > Import, manually upload each supported file, confirm its format, save source/period metadata and inspect Preview before selecting Commit Ledgers or Commit & Post. A source label such as Busy or Zoho does not connect to that app.
4. Check opening balances against the cutover date and avoid importing balances that were already entered manually. Review duplicate estimates for file imports and the opening-balance results for Tally Direct.
5. Resolve import review items and retry only failed work after inspecting successes.
6. Review historical statements separately from posted transaction data.
7. Compare account balances using Trial Balance and TB Diff where applicable.
8. Reconcile bank and stock opening positions.
9. Export the checked results and begin new transaction entry from the agreed date.

30.8 Run a CA engagement from invitation to report

1. Set up the firm and its subscription.
2. Connect the existing business or create the correct type of client workspace.
3. Invite firm staff, wait for membership acceptance, and assign the client with the intended access level.
4. Open the client and choose full-accounting work or import the compliance sources.
5. Review ledger or reporting mappings, notes, and current/prior periods.
6. If Vouching is enabled, create the engagement, import books, upload evidence, match, verify, and review cases.
7. Resolve critical flags and review blockers.
8. Prepare and check the financial/statutory reports and exports.
9. Complete the distinct sign-off, context-finalisation, engagement-completion, or close actions required for this work.
10. Leave explanatory client/close notes and verify that the correct firm/client remains selected when moving on.

30.9 Move to another desktop safely

1. Finish or save open work and check cloud sync on the original device.
2. Resolve conflicts and pending files or access changes.
3. Create and verify an external backup if using that recovery method.
4. Sign in on the new desktop with the intended account and allow its required data/sync setup to finish.
5. Verify companies, recent vouchers, documents, and offline access before entering new work.
6. If restoring a backup, follow the restore confirmation and inspect sync afterward instead of independently creating duplicate books.
7. Disconnect an obsolete device through the device controls once it is no longer needed.

30.10 End a relationship or leave the service

1. Identify whether you want to leave a shared company, disconnect a CA, terminate a client relationship, archive a firm, stop renewal, delete a workspace, or delete the entire account.
2. Use that specific workflow; these actions have different scopes.
3. Review the records and access that will remain, be transferred, or be removed.
4. Export needed records and resolve ownership/transfer requirements for deletion.
5. Read subscription consequences and the exact finality/restore message.
6. Confirm the intended action and verify the resulting status.

31. Feature and screen index

Use this as a coverage map when a feature is difficult to find. Each linked chapter includes creation, review, and related management/recovery steps.